<?xml version="1.0" encoding="UTF-8"?><rss version="2.0"
	xmlns:content="http://purl.org/rss/1.0/modules/content/"
	xmlns:wfw="http://wellformedweb.org/CommentAPI/"
	xmlns:dc="http://purl.org/dc/elements/1.1/"
	xmlns:atom="http://www.w3.org/2005/Atom"
	xmlns:sy="http://purl.org/rss/1.0/modules/syndication/"
	xmlns:slash="http://purl.org/rss/1.0/modules/slash/"
	>

<channel>
	<title>Information Governance software Archives - Zasio</title>
	<atom:link href="https://zasio.com/tag/information-governance-software/feed/" rel="self" type="application/rss+xml" />
	<link>https://zasio.com/tag/information-governance-software/</link>
	<description>Digital Records Management Software</description>
	<lastBuildDate>Fri, 20 Mar 2026 17:12:35 +0000</lastBuildDate>
	<language>en-US</language>
	<sy:updatePeriod>
	hourly	</sy:updatePeriod>
	<sy:updateFrequency>
	1	</sy:updateFrequency>
	<generator>https://wordpress.org/?v=7.0</generator>

<image>
	<url>https://zasio.com/wp-content/uploads/2023/05/cropped-zasiopurplefavicon-32x32.png</url>
	<title>Information Governance software Archives - Zasio</title>
	<link>https://zasio.com/tag/information-governance-software/</link>
	<width>32</width>
	<height>32</height>
</image> 
	<item>
		<title>Versatile Retention, Versatile Enterprise, and Consulting Services Case Study: Global Leader in Pharmaceutical Industry</title>
		<link>https://zasio.com/zasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry/</link>
					<comments>https://zasio.com/zasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Mon, 03 Apr 2023 18:58:46 +0000</pubDate>
				<category><![CDATA[Case Study]]></category>
		<category><![CDATA[case study]]></category>
		<category><![CDATA[data management]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[records management software]]></category>
		<category><![CDATA[records retention software]]></category>
		<category><![CDATA[Zasio]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=123</guid>

					<description><![CDATA[<p>The post <a href="https://zasio.com/zasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry/" data-wpel-link="internal">Versatile Retention, Versatile Enterprise, and Consulting Services Case Study: Global Leader in Pharmaceutical Industry</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<div class="et_pb_section et_pb_section_0 et_section_regular" >
				
				
				
				
				
				
				<div class="et_pb_row et_pb_row_0">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_0  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_module et_pb_text et_pb_text_0  et_pb_text_align_left et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_text_inner"><p><strong>The Customer</strong></p>
<p>A global leader in the pharmaceutical industry. Customer needed a global-sized solution for its records retention management strategy.</p>
<p><strong> </strong><strong>The Challenge</strong></p>
<p>The customer’s prior solution lacked the international reach needed to cover countries in which the customer had a presence.</p>
<p>“The main challenge was even if there was a global retention policy, it wasn’t followed everywhere,” the customer’s RIM governance lead said. “It wasn’t forced to be implemented in different countries. So, the countries had their own retention policies, and it wasn’t regularly updated and there was not a group of reviewers.”</p>
<p>New legal record requirements had not been taken into consideration, the customer said. This became an issue when the European Union’s comprehensive privacy law, the General Data Protection Regulation (GDPR), went into effect in May 2018.</p>
<p>“We would have problems with not only GDPR but also with the records over preservation because the policy was not updated and there was not this link with the different legal citations,” the associate director of records and information management said.</p>
<p>The customer manages many types of records including regulatory affairs, quality, and medical devices. These records were grouped into over 250 record series with thousands of record types. It was time to begin looking for something better.</p>
<p><strong>The Versatile Solution</strong></p>
<p>The customer ultimately chose Zasio’s Versatile Retention (now known as Versatile 2025 with Retention Schedule Management) and Versatile Enterprise (now known as Versatile 2025 with Advanced Records Management), because the applications satisfied “multiple criteria” evaluated in the request for proposal process.</p>
<p>One of the biggest criteria, the customer said, was Versatile Retention met the customer’s retention and user requirements.</p>
<p>“It’s very user-friendly,” the RIM governance lead said.</p>
<p>“It’s easy for the end user to navigate. It was a great advantage because we didn’t have to force another training for people to be able to find retention requirements for their records. This saved a lot of time for us and also the cost for the implementation, to have thousands of providers and associates trained.”</p>
<p>She really appreciates how intuitive the user interface is.</p>
<blockquote>
<p>“For us to manage our retention period to submit change requests, to approve them and the review process…from the administrative (side of things) it’s quite simple,” the customer said.</p>
</blockquote>
<p>When it comes to Versatile, the customer has several favorite features. But one, in particular, stands out.</p>
<p>“One of the key items for us are the integrations. To be able to pull in updates from the record series into the tool itself without manually having to keep them in sync, I mean that is a game changer for a lot of the work we’re doing,” the customer’s associate director of records and information management said.</p>
<p>They also appreciate how Versatile isn’t overly complex.</p>
<p>“You don’t have to know SQL and scripting to be able to make even global changes. You can do a lot without having extra access and admin rights. It allows you to do a lot that perhaps others would be locked down or wouldn’t let you do,” the customer said.</p>
<p>The customer said she appreciates the change requests and audit trail features.</p>
<p>“It’s a really great advantage for us for the audit inspections when we need to provide the dates and know who approved what,” the customer said. “It is very clear — you can print it in PDF which is what’s required during the legal court (process). You need to have a stamped PDF…this is a great feature.”</p>
<p><strong>Customer Support + Implementation</strong></p>
<p>As a global pharmaceutical company, it has a vast internal support network. But when the customer does require assistance, Zasio has proven to be ready time and time again.</p>
<p>“We have had a pretty good experience I would say so far,” the customer said.</p>
<p>The customer also shared their admiration of Caleb Woolsey, one of Zasio’s software support specialists, whom the team frequently works with.</p>
<p>“Anytime I have any issue, he’s able to fix it, he’s very patient with me,” the customer said.</p>
<p>When it came time to implement Versatile, the process was straightforward.</p>
<p>“The implementation of Versatile went very smoothly from my perspective,” Woolsey said. “The biggest challenge was working with them through the validation process, and understanding their data for the import.”</p>
<p>Project scope and customer validation requirements made the Versatile implementation more challenging. And the customer shared this perspective but noted the tool and Zasio’s world-class support team were up to the task.</p>
<p>Zasio’s support team was key to navigating this process, though.</p>
<p>“Caleb provided great support during the entire project because of his high expertise and flexibility. He was also able to attend the meetings with our functional stakeholders and helped the business understand the requirements for successful migrations (such as data mapping).”</p>
<p><strong>Zasio’s RIM Consulting Team</strong></p>
<p>In addition to software, the customer said it’s benefited from Zasio’s RIM consulting services. From global record retention schedule simplification and human resources privacy retention projects to ad hoc requests for general consulting inquiries, Zasio’s software and consulting offerings have worked hand in hand to move the customer forward.</p>
<p>“I work almost daily with Jennifer (Chadband) because we have a lot of questions from our internal stakeholders,” the customer said. “And because I’m not a legal person, I always need support from her side and the responses are always very quick. She’s always willing to join the calls and discuss with the stakeholders so they understand. Overall the support is brilliant.”</p>
<p>Having a close working relationship has proven to be mutually beneficial.</p>
<p>“For us, it’s very precious because we are receiving not only questions related to legal requirements but also, for example, to identify what is the best type of record series the users should use,” she said.</p>
<p><strong>Results</strong></p>
<p>Since Zasio and this customer have joined forces, the results have been significant. The customer now has approximately 30 percent fewer record series to manage. It also has a newly simplified global records retention schedule. The customer had initial research, application, and recommendations done for the European Union Supranational, 32 federal, and a multitude of relevant sub-jurisdictions.</p>
<p>And, of course, the customer continues to rave about Zasio’s customer support.</p>
<p>“Obviously, working with Caleb so closely, he’s like a member of the family,” the customer said.</p>
<p><em>To learn more about </em><a href="https://www.zasio.com/technology-solutions/" data-wpel-link="internal"><em>Versatile 2025</em></a><em> or Zasio&#8217;s Consulting services, please call 1-800-513-1000 opt. 1 or email </em><a href="mailto:sales@zasio.com"><em>sales@zasio.com</em></a><em>.</em><strong> </strong></p></div>
			</div>
			</div>
				
				
				
				
			</div>
				
				
			</div>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fzasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry%2F&amp;linkname=Versatile%20Retention%2C%20Versatile%20Enterprise%2C%20and%20Consulting%20Services%20Case%20Study%3A%20Global%20Leader%20in%20Pharmaceutical%20Industry" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fzasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry%2F&amp;linkname=Versatile%20Retention%2C%20Versatile%20Enterprise%2C%20and%20Consulting%20Services%20Case%20Study%3A%20Global%20Leader%20in%20Pharmaceutical%20Industry" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fzasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry%2F&amp;linkname=Versatile%20Retention%2C%20Versatile%20Enterprise%2C%20and%20Consulting%20Services%20Case%20Study%3A%20Global%20Leader%20in%20Pharmaceutical%20Industry" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fzasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry%2F&#038;title=Versatile%20Retention%2C%20Versatile%20Enterprise%2C%20and%20Consulting%20Services%20Case%20Study%3A%20Global%20Leader%20in%20Pharmaceutical%20Industry" data-a2a-url="https://zasio.com/zasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry/" data-a2a-title="Versatile Retention, Versatile Enterprise, and Consulting Services Case Study: Global Leader in Pharmaceutical Industry" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/zasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry/" data-wpel-link="internal">Versatile Retention, Versatile Enterprise, and Consulting Services Case Study: Global Leader in Pharmaceutical Industry</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/zasio-case-study-versatile-retention-enterprise-zasio-pharmaceutical-industry/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>Versatile Professional™ SaaS Case Study: The City of Encinitas</title>
		<link>https://zasio.com/zasio-case-studyversatile-professional-saas-encinitas-california/</link>
					<comments>https://zasio.com/zasio-case-studyversatile-professional-saas-encinitas-california/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Wed, 15 Feb 2023 20:32:54 +0000</pubDate>
				<category><![CDATA[Case Study]]></category>
		<category><![CDATA[case study]]></category>
		<category><![CDATA[data management]]></category>
		<category><![CDATA[Encinitas]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[records management software]]></category>
		<category><![CDATA[records retention software]]></category>
		<category><![CDATA[Versatile Professional Case Study]]></category>
		<category><![CDATA[Zasio]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=348</guid>

					<description><![CDATA[<p>SUMMARY When Pete Weichers joined the City of Encinitas as deputy city clerk nearly four years ago, he knew the beach-front community needed to drastically improve its records management strategy. “We were kind of limping along when I first got here,” Weichers said. “We had a long way to go to get things modernized and into compliance.” The city, located about 25 miles north of San Diego, had used Microsoft Access™ to manage files, microfilm, and boxes both on-site and as an off-site records storage vendor. After nearly 20 years, the deputy city clerk said it was time for a much-needed change. “When I got here in 2019, the Access database was in shambles with data from multiple departments,” Weichers said. A year later, the city says it lost about 3,000 files when employees moved the previous software onto a virtual machine. Weichers wanted an efficient and scalable solution that could not only integrate with the city’s retention schedule but also easily apply its retention schedule rules to the city’s records. Being able to create labels was another big need and staff did not have any disposition reporting capabilities. WHY VERSATILE PROFESSIONAL SaaS? When it came time to find a [&#8230;]</p>
<p>The post <a href="https://zasio.com/zasio-case-studyversatile-professional-saas-encinitas-california/" data-wpel-link="internal">Versatile Professional™ SaaS Case Study: The City of Encinitas</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><strong>SUMMARY</strong></p>
<div class='et-box et-shadow'>
					<div class='et-box-content'>“(With Zasio) every step of the way, from beginning to end, you guys have been comprehensive and always reaching out. What you promise and what you deliver match, and in this day in age that’s unique, to say the least.” -Pete Weichers, deputy city clerk for the City of Encinitas</div></div>
<p>When Pete Weichers joined the City of Encinitas as deputy city clerk nearly four years ago, he knew the beach-front community needed to drastically improve its records management strategy.</p>
<p>“We were kind of limping along when I first got here,” Weichers said. “We had a long way to go to get things modernized and into compliance.”</p>
<p>The city, located about 25 miles north of San Diego, had used Microsoft Access™ to manage files, microfilm, and boxes both on-site and as an off-site records storage vendor. After nearly 20 years, the deputy city clerk said it was time for a much-needed change.</p>
<p>“When I got here in 2019, the Access database was in shambles with data from multiple departments,” Weichers said.</p>
<p>A year later, the city says it lost about 3,000 files when employees moved the previous software onto a virtual machine.</p>
<p>Weichers wanted an efficient and scalable solution that could not only integrate with the city’s retention schedule but also easily apply its retention schedule rules to the city’s records. Being able to create labels was another big need and staff did not have any disposition reporting capabilities.</p>
<p><strong>WHY VERSATILE PROFESSIONAL SaaS?</strong></p>
<p>When it came time to find a new solution, Pete remembered using Versatile Professional during his time in the nearby City of Escondido. He was confident it would be a good option.  “I knew it would be a good solution so I kind of approached it from that standpoint, knowing what Zasio has to offer, the wealth of knowledge (the staff has), and just how simple the product is…it’s just ready to go. There’s not a real steep learning curve.”</p>
<p>Ultimately, the city moved forward with Pete’s recommendation and in April 2022, chose Zasio’s Versatile Professional SaaS application. Pete said Zasio’s support team made the implementation efficient and easy for him and his small team.</p>
<p><strong>IMPLEMENTATION, CUSTOMER SUPPORT &amp; FAVORITE FEATURES</strong></p>
<p>Once the SaaS application was implemented, the city could start using it right away as there weren’t any major challenges in the set-up process. When some staff members reported having login problems, Zasio’s customer support team reached out to the city’s IT department and the issue was quickly resolved. “I’ve always found your support staff to be incredibly responsive and helpful,” Pete says.</p>
<p><img decoding="async" class="size-medium wp-image-12461 alignright" src="https://cdn.zasio.com/wp-content/uploads/2023/02/Official-Seal-of-City-of-Encinitas_Color_nobackground-300x300.png" sizes="(max-width: 300px) 100vw, 300px" srcset="https://cdn.zasio.com/wp-content/uploads/2023/02/Official-Seal-of-City-of-Encinitas_Color_nobackground-300x300.png 300w, https://cdn.zasio.com/wp-content/uploads/2023/02/Official-Seal-of-City-of-Encinitas_Color_nobackground-150x150.png 150w, https://cdn.zasio.com/wp-content/uploads/2023/02/Official-Seal-of-City-of-Encinitas_Color_nobackground-24x24.png 24w, https://cdn.zasio.com/wp-content/uploads/2023/02/Official-Seal-of-City-of-Encinitas_Color_nobackground-48x48.png 48w, https://cdn.zasio.com/wp-content/uploads/2023/02/Official-Seal-of-City-of-Encinitas_Color_nobackground-96x96.png 96w, https://cdn.zasio.com/wp-content/uploads/2023/02/Official-Seal-of-City-of-Encinitas_Color_nobackground.png 471w" alt="" width="300" height="300" />Now that the city has been utilizing Versatile SaaS for nearly a year, Pete’s team has grown to appreciate its many features. “The simple, but incredibly powerful search bar” as well as the “label design to ensure continuity with processes and procedures” are some of the highlights, he says. And, in addition to being a major time saver, accessibility has proven to be a big plus.</p>
<p>“We were kind of hamstrung before where only one person from the whole city could get into the program (Access) at a time. With Versatile Professional, we have enough licenses that allow multiple people to work in that space,” Weichers said.</p>
<p>Being in city government, transparency is important in his line of work. And Versatile Professional definitely helps with that process.</p>
<p>“To me, transparency and records management will forever be intertwined especially at the local government level. Over the last couple of years, the City of Encinitas has had a significant number of new employees come aboard with little or no government experience, and it has been the city clerk’s mission to train them and emphasize the importance and legal ramifications of records management and being transparent with the public,” he said.</p>
<p>As part of the city’s records management strategy, Weichers says his team will be presenting the application to department leaders later this year, pointing out how it’s helping elevate their program and assist with long-term initiatives.</p>
<p><strong>RESULTS</strong></p>
<p>“Overall, it’s been a huge positive for us. I’ve had other experiences and have used other software where you’re promised this and that, but there’s a letdown in between. (With Zasio) every step of the way, from beginning to end, you guys have been comprehensive and always reaching out. What you promise and what you deliver match, and in this day in age that’s unique, to say the least,” Weichers said.</p>
<p><strong> </strong><strong>ABOUT ZASIO</strong></p>
<p><strong> </strong>Zasio has over 35 years of service in information governance. We focus on one thing, helping businesses get started in records management and maintain top-of-the-line IG programs. Since starting in the industry, we’ve recruited a team of experts, including software developers and technicians, attorneys, analysts, certified records managers, information governance professionals, and certified information privacy professionals —all in-house—who keep up with evolving IG trends and scale our Versatile solutions to meet demands of both customers new to records management and seasoned veterans.</p>
<p>It’s no wonder that thousands of companies, including half of the top 20 Fortune 500, have trusted our software solutions and expert consulting services to implement world-class information governance programs.</p>
<p><em>To learn more about </em><a href="https://www.zasio.com/technology-solutions/records-management-software/versatile-professional/" data-wpel-link="internal"><em>Versatile Professional</em></a><em> please call 1-800-513-1000 opt. 1 or email </em><a href="mailto:sales@zasio.com"><em>sales@zasio.com</em></a><em>.</em></p>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fzasio-case-studyversatile-professional-saas-encinitas-california%2F&amp;linkname=Versatile%20Professional%E2%84%A2%20SaaS%20Case%20Study%3A%20The%20City%20of%20Encinitas" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fzasio-case-studyversatile-professional-saas-encinitas-california%2F&amp;linkname=Versatile%20Professional%E2%84%A2%20SaaS%20Case%20Study%3A%20The%20City%20of%20Encinitas" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fzasio-case-studyversatile-professional-saas-encinitas-california%2F&amp;linkname=Versatile%20Professional%E2%84%A2%20SaaS%20Case%20Study%3A%20The%20City%20of%20Encinitas" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fzasio-case-studyversatile-professional-saas-encinitas-california%2F&#038;title=Versatile%20Professional%E2%84%A2%20SaaS%20Case%20Study%3A%20The%20City%20of%20Encinitas" data-a2a-url="https://zasio.com/zasio-case-studyversatile-professional-saas-encinitas-california/" data-a2a-title="Versatile Professional™ SaaS Case Study: The City of Encinitas" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/zasio-case-studyversatile-professional-saas-encinitas-california/" data-wpel-link="internal">Versatile Professional™ SaaS Case Study: The City of Encinitas</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/zasio-case-studyversatile-professional-saas-encinitas-california/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>American Data Privacy and Protection Act (ADPPA) Basics &#038; Why It’s Significant</title>
		<link>https://zasio.com/american-data-privacy-and-protection-act/</link>
					<comments>https://zasio.com/american-data-privacy-and-protection-act/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Mon, 15 Aug 2022 21:54:26 +0000</pubDate>
				<category><![CDATA[Blog]]></category>
		<category><![CDATA[ADPPA]]></category>
		<category><![CDATA[American Data Privacy and Protection Act]]></category>
		<category><![CDATA[By Rick Surber]]></category>
		<category><![CDATA[comprehensive federal data privacy law]]></category>
		<category><![CDATA[data privacy law]]></category>
		<category><![CDATA[information governance consulting]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[records and information management software]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=407</guid>

					<description><![CDATA[<p>The post <a href="https://zasio.com/american-data-privacy-and-protection-act/" data-wpel-link="internal">American Data Privacy and Protection Act (ADPPA) Basics &#038; Why It’s Significant</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<div class="et_pb_section et_pb_section_1 et_section_regular" >
				
				
				
				
				
				
				<div class="et_pb_row et_pb_row_1">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_1  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_module et_pb_text et_pb_text_1  et_pb_text_align_left et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_text_inner">A comprehensive federal data privacy law in the United States has never been closer to reality. Even with bipartisan and bicameral support, it still has many obstacles to overcome to get through Congress. The most recent hurdle was making it out of the House Committee on Energy and Commerce, which sent the bill to the full House for consideration after numerous compromises led to a 53-2 vote to advance. The following is a big picture overview of the ADPPA in its current form.</p>
<p><u>Who Supports/Opposes it, and What are the Major Points of Contention?</u></p>
<p>Proponents of the bill cite the need for comprehensive data privacy legislation at the U.S. federal level to “create a robust set of consumers’ data privacy rights, and appropriate enforcement mechanisms.”<a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftn1" name="_ftnref1" data-wpel-link="internal">[1]</a> In addition, many companies in the business community also support the law as a way to create a national standard as opposed to a patchwork of different state laws.</p>
<p><strong><u>Preemption of state law</u></strong> is a major point of contention. Section 404 (b)(1) specifies that:</p>
<p><em>No State or political subdivision of a State may adopt, maintain, enforce, or continue in effect any law, regulation, rule, standard, requirement, or other provision having the force and effect of law of any State, or political subdivision of a State, covered by the provisions of this Act, or a rule, regulation, or requirement promulgated under this Act.<a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftn2" name="_ftnref2" data-wpel-link="internal"><strong>[2]</strong></a></em></p>
<p>Some exceptions to this preemption principle are found in Section 404 (b)(2), which generally include consumer protection laws of general applicability, civil rights, employee or student privacy, data breach notification, and contract or tort laws, to highlight a few. Some specific laws are also called out in Section 404 (b)(2), including the Illinois Biometric Information Privacy Act and Genetic Information Privacy Act, as well as section 1798.150 of the CCPA on consumer actions based on personal information security breaches.</p>
<p>The California Privacy Protection Agency (CPPA) Board is one of the most vocal opposers of the ADPPA, arguing that it preempts important provisions of the CCPA and CPRA. The House Committee on Energy and Commerce sought to lessen the impact on California by noting in amended Section 404 (b)(3) that the CPPA may enforce the ADPPA “in the same manner it would otherwise enforce the CCPA,” but this concession didn’t resolve the CPPA’s preemption concern. In a <a href="https://aboutbgov.com/3XA" data-wpel-link="external" rel="external noopener noreferrer">letter</a> sent to U.S. House Speaker Nancy Pelosi, D-California, the CPPA discusses how the CPRA sets a “floor” on privacy protections, allowing for stronger privacy rights but not weaker ones. They continue that the ADPPA is below the CPRA floor, weakens the privacy rights of C.A. citizens, and that it’s a ceiling limiting the extension of privacy rights instead of a floor. A more in-depth analysis of the argument against preemption can be found <a href="https://teachprivacy.com/further-thoughts-on-adppa-the-federal-comprehensive-privacy-bill/" data-wpel-link="external" rel="external noopener noreferrer">here</a>.</p>
<p>The<u> <strong>private right of action</strong></u> is also a point of contention. The US Chamber of Commerce argued that a private right of action will “encourage an influx of abusive class action lawsuits, create further confusion regarding enforcement of blanket privacy rights, harm small businesses, and hinder data-driven innovation.”<a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftn3" name="_ftnref3" data-wpel-link="internal">[3]</a> Others argue that the private right of action is too limited as currently drafted because there is a right-to-cure process for most violations and because arbitration is mandatory. An analysis of the private right of action can be found <a href="https://www.jdsupra.com/legalnews/analyzing-the-american-data-privacy-and-7937939/" data-wpel-link="external" rel="external noopener noreferrer">here</a>, which includes an opinion about its perceived weakness as currently drafted.</p>
<p><u>Who is Regulated?</u></p>
<p>“Covered entities” include “any entity or any person…that alone or jointly with others determines the purposes and means of collecting, processing, or transferring covered data and</p>
<ul>
<li>is subject to the Federal Trade Commission Act [<strong><u>or</u></strong>]</li>
<li>is a common carrier subject to the Communications Act of 1934… <strong><u>or</u></strong></li>
<li>is an organization not organized to carry on business for their own profit or that of their members; <strong><u>and</u></strong></li>
</ul>
<p>includes any entity or person that controls, is controlled by, or is under common control with another covered entity.”<a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftn4" name="_ftnref4" data-wpel-link="internal">[4]</a></p>
<p>Exclusions are listed in (SEC. 2)(9)(B), which include federal, state, and local governmental entities and entities collecting, processing, or transferring covered data on their behalf.</p>
<p><u>What types of data are regulated?</u></p>
<p>“Covered data” is defined as “information that identifies or is linked or reasonably linkable, alone or in combination with other information, to an individual or a device that identifies or is linked or reasonably linkable to an individual, and may include derived data and unique identifiers.”<a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftn5" name="_ftnref5" data-wpel-link="internal">[5]</a> Exclusions in (SEC. 2)(8)(B) include de-identified data, <strong><u>employee data</u></strong>, publicly available information; or “inferences made exclusively from multiple independent sources of publicly available information that do not reveal sensitive covered data with respect to an individual.”</p>
<p><u>What are some noteworthy provisions?</u></p>
<p>A <strong><u>Data Minimization</u></strong> provision under (Title I)(Sec 101) prohibits covered entities from collecting, processing, or transferring covered data unless that activity is “limited to what is reasonably necessary and proportionate to-</p>
<ul>
<li>provide or maintain a specific product or service requested by the individual [<strong><u>or</u></strong>]</li>
<li>deliver a communication that is reasonably anticipated by the individual recipient within the context of the individual’s interactions with the covered entity; <strong><u>or</u></strong></li>
<li>effect a purpose expressly permitted under subsection (b).”</li>
</ul>
<p>Permissible purposes under subsection (b) include several related to carrying out the transactions and services requested by the individual, such as authenticating users of a product or service or fulfilling a warranty service. Permissible purposes also include purposes unrelated to the transaction, like preventing security incidents, fraud, and illegal activity or complying with legal obligations.</p>
<p>Section 102 establishes some <strong><u>loyalty duties</u></strong> for covered entities, laying out several restricted data practices. Most significantly it restricts collection or processing of <strong><u>sensitive personal data</u></strong> except where its “strictly necessary to provide or maintain a specific product or service requested by the individual to whom the covered data pertains, or to effect a purpose enumerated in section 101(b)(1) through (10).” Notably missing are the purposes related to marketing or advertising in 101(b)(10) and (11). Section 102 also addresses collection, processing, or transferring of social security number and aggregated internet search or browsing history subject to exceptions.</p>
<p>Section 103 discusses <strong><u>Privacy by Design</u></strong>, requiring covered entities to “establish, implement, and maintain reasonable policies, practices, and procedures regarding the collection, processing, and transfer of covered data.” The highlights of this requirement involve mitigating privacy risks and implementing reasonable training and safeguards to promote compliance.</p>
<p>Title II deals with <strong><u>Consumer Data Rights</u></strong>, which include many of the foundational rights found in other privacy laws such as the GDPR and CCPA. For example, section 202 discusses <strong>transparency</strong>, requiring covered entities to publicly share their privacy policy that spells out data collection, processing, and transfer activities. Section 203 grants individuals certain rights concerning <strong>access, correction, deletion, and portability</strong> of their covered data. Section 204 deals with individuals’ rights to <strong>consent</strong> and to withdraw consent.</p>
<p><u>How are Covered Entities Held Accountable?</u></p>
<p>Title III has several requirements geared towards accountability. Section 301 requires executives to certify within one year of enactment of the Act that there are reasonable controls to ensure covered entities’ compliance and reporting structures in place. It also requires covered entities to designate a privacy officer. Title III additionally contains technical compliance requirements along with requirements for the Federal Trade Commission to review controls. More robust controls are also required based on the size and nature of the information collected by covered entities.</p>
<p><u>Who will Enforce it?</u></p>
<p>Title IV, section 401 specifies compliance will be carried out by a new Bureau of Privacy organized under the Federal Trade Commission. Section 402 also allows civil enforcement by state attorneys general or state privacy authorities within federal district courts where the interest of the residents of that state could be adversely affected by the activities of a covered entity. Finally, section 403 provides a limited private right of action to individuals beginning four years after the Act takes effect (which was already discussed above).</p>
<p><u>Conclusion</u></p>
<p>The likelihood of passing this law still may be a long shot based on how far it still needs to go to get through Congress and who is responsible for initiating the next steps. If it doesn’t pass in this Congress, many believe it will be years before a federal privacy law is seriously discussed again, especially if party control changes in the midterms. Regardless, though, it’s significant that the priority of federal privacy law is gaining momentum. Bipartisan and bicameral support of an idea is a giant leap forward and sets a new stage for privacy law in the United States. The ADPPA will also remain important because, in its current form, it is a much stronger piece of legislation than any prior federal privacy law that has received serious discussion in Congress and likely sets a new, more stringent baseline for future legislative debate. If privacy law hasn’t yet impacted your organization, it’s likely to soon. If you need help strategizing how to minimize privacy risks in your records retention schedule or RIM program,<a href="https://www.zasio.com/about-us/contact-us/" data-wpel-link="internal"> Zasio can help.</a></p>
<p><a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftnref1" name="_ftn1" data-wpel-link="internal">[1]</a> “HOUSE AND SENATE LEADERS RELEASE BIPARTISAN DISCUSSION DRAFT OF COMPREHENSIVE DATA PRIVACY BILL” Jun 3, 2022 Press Release <a href="https://energycommerce.house.gov/newsroom/press-releases/house-and-senate-leaders-release-bipartisan-discussion-draft-of" data-wpel-link="external" rel="external noopener noreferrer">https://energycommerce.house.gov/newsroom/press-releases/house-and-senate-leaders-release-bipartisan-discussion-draft-of</a></p>
<p><a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftnref2" name="_ftn2" data-wpel-link="internal">[2]</a> H.R.8152 – American Data Privacy and Protection Act Section 404 (b)(1) as of 8/3/2022. 117th Congress (2021-2022). https://www.congress.gov/bill/117th-congress/house-bill/8152/text</p>
<p><a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftnref3" name="_ftn3" data-wpel-link="internal">[3]</a> “U.S. Chamber Warns It Will Oppose Any Privacy Legislation That Creates a Blanket Private Right of Action.” May 31, 2022. <a href="https://www.uschamber.com/technology/data-privacy/u-s-chamber-warns-it-will-oppose-any-privacy-legislation-that-creates-a-blanket-private-right-of-action" data-wpel-link="external" rel="external noopener noreferrer">https://www.uschamber.com/technology/data-privacy/u-s-chamber-warns-it-will-oppose-any-privacy-legislation-that-creates-a-blanket-private-right-of-action</a></p>
<p><a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftnref4" name="_ftn4" data-wpel-link="internal">[4]</a> H.R.8152 – American Data Privacy and Protection Act (SEC. 2)(9)(A) as of 8/3/2022. 117th Congress (2021-2022). <a href="https://www.congress.gov/bill/117th-congress/house-bill/8152/text" data-wpel-link="external" rel="external noopener noreferrer">https://www.congress.gov/bill/117th-congress/house-bill/8152/text</a></p>
<p><a href="https://www.zasio.com/american-data-privacy-and-protection-act/#_ftnref5" name="_ftn5" data-wpel-link="internal">[5]</a> ID at (SEC. 2)(8)(A).</p>
<p>&nbsp;</p>
<p><em>Disclaimer: The purpose of this post is to provide general education on Information Governance topics. The statements are informational only and do not constitute legal advice. If you have specific questions regarding the application of the law to your business activities, you should seek the advice of your legal counsel.</em></div>
			</div>
			</div>
				
				
				
				
			</div><div class="et_pb_row et_pb_row_2">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_2  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_with_border et_pb_module et_pb_team_member et_pb_team_member_0 clearfix  et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_team_member_image et-waypoint et_pb_animation_off"><img loading="lazy" decoding="async" width="96" height="96" src="https://zasio.com/wp-content/uploads/2022/08/Rick-01-96x96-1.jpg" alt="Author: Rick Surber, CRM, IGP" class="wp-image-1934" /></div>
				<div class="et_pb_team_member_description">
					<h4 class="et_pb_module_header">Author: Rick Surber, CRM, IGP</h4>
					<p class="et_pb_member_position">Senior Analyst / Licensed Attorney</p>
					
					
				</div>
			</div>
			</div>
				
				
				
				
			</div>
				
				
			</div>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Famerican-data-privacy-and-protection-act%2F&amp;linkname=American%20Data%20Privacy%20and%20Protection%20Act%20%28ADPPA%29%20Basics%20%26%20Why%20It%E2%80%99s%20Significant" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Famerican-data-privacy-and-protection-act%2F&amp;linkname=American%20Data%20Privacy%20and%20Protection%20Act%20%28ADPPA%29%20Basics%20%26%20Why%20It%E2%80%99s%20Significant" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Famerican-data-privacy-and-protection-act%2F&amp;linkname=American%20Data%20Privacy%20and%20Protection%20Act%20%28ADPPA%29%20Basics%20%26%20Why%20It%E2%80%99s%20Significant" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Famerican-data-privacy-and-protection-act%2F&#038;title=American%20Data%20Privacy%20and%20Protection%20Act%20%28ADPPA%29%20Basics%20%26%20Why%20It%E2%80%99s%20Significant" data-a2a-url="https://zasio.com/american-data-privacy-and-protection-act/" data-a2a-title="American Data Privacy and Protection Act (ADPPA) Basics &amp; Why It’s Significant" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/american-data-privacy-and-protection-act/" data-wpel-link="internal">American Data Privacy and Protection Act (ADPPA) Basics &#038; Why It’s Significant</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/american-data-privacy-and-protection-act/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>In Defense of Destruction</title>
		<link>https://zasio.com/in-defense-of-destruction/</link>
					<comments>https://zasio.com/in-defense-of-destruction/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Tue, 02 Aug 2022 21:57:52 +0000</pubDate>
				<category><![CDATA[Blog]]></category>
		<category><![CDATA[ESI]]></category>
		<category><![CDATA[information governance consulting]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[Julie Hamilton]]></category>
		<category><![CDATA[legal discovery]]></category>
		<category><![CDATA[records management consulting software]]></category>
		<category><![CDATA[records management software]]></category>
		<category><![CDATA[TAR]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=411</guid>

					<description><![CDATA[<p>A few years ago, I attended a discussion hosted by a federal regulatory agency. At the time, I was a litigation associate at a large international law firm, forehead-deep in discovery, preservation, and production for an expansive government investigation. During the discussion, a government attorney floated the idea that, with advances in technology and the government’s increased familiarity with electronically stored information (“ESI”), the agency someday might just ask companies to hand over all ESI falling within an investigation’s parameters. The agency’s attorneys could then simply sift through the trove of information, and they could determine what was relevant (and not privileged). The remark may have been off-the-cuff or hyperbolic. But given recent advances in discovery-related technology, the days of such requests didn’t seem far-fetched or far off. Fast forward only a couple of years, and plaintiffs’ counsel in a large class action lawsuit made essentially that ask: They proposed that the defendant hand over all documents that hit on the numerous search terms plaintiffs had crafted, and that they would decide which documents were relevant (and not privileged). The legal discovery landscape is changing. As ESI volumes continue to grow and discovery-related technology continues to evolve, the importance of a company’s information management processes—in particular, its ability [&#8230;]</p>
<p>The post <a href="https://zasio.com/in-defense-of-destruction/" data-wpel-link="internal">In Defense of Destruction</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p>A few years ago, I attended a discussion hosted by a federal regulatory agency. At the time, I was a litigation associate at a large international law firm, forehead-deep in discovery, preservation, and production for an expansive government investigation. During the discussion, a government attorney floated the idea that, with advances in technology and the government’s increased familiarity with electronically stored information (“ESI”), the agency someday might just ask companies to hand over <em>all </em>ESI falling within an investigation’s parameters. The agency’s attorneys could then simply sift through the trove of information, and <em>they</em> could determine what was relevant (and not privileged). The remark may have been off-the-cuff or hyperbolic. But given recent advances in discovery-related technology, the days of such requests didn’t seem far-fetched or far off.</p>
<p>Fast forward only a couple of years, and plaintiffs’ counsel in a large class action lawsuit made essentially that ask: They proposed that the defendant hand over <em>all</em> documents that hit on the numerous search terms plaintiffs had crafted, and that <em>they</em> would decide which documents were relevant (and not privileged).</p>
<p>The legal discovery landscape is changing. As ESI volumes continue to grow and discovery-related technology continues to evolve, the importance of a company’s information management processes—in particular, its ability and willingness to dispose of information in a timely and defensible manner—will only continue to increase as well.</p>
<p><strong>TAR—Friend or Foe?</strong></p>
<p>Legal discovery no longer is synonymous with combing through boxes of paper documents for relevant information. Attorneys now use key-word searches and databases. Just as new technologies have dramatically accelerated content creation, so are they transforming approaches to content review. Technology-Assisted Review, or “TAR,” is one such technology that is increasingly accepted as a useful tool in large, ESI-heavy reviews for civil litigation and government investigations.</p>
<p>The Sedona Conference defines TAR as a “process for prioritizing or coding a collection of electronically stored information using a computerized system that harnesses human judgments of subject-matter experts on a smaller set of documents and then extrapolates those judgments to the remaining documents in the collection.”<a href="https://www.zasio.com/in-defense-of-destruction/#_ftn1" name="_ftnref1" data-wpel-link="internal">[1]</a> In legal document review, matter experts can code a seed set of documents as relevant or responsive, privileged or not privileged, and TAR can then extrapolate time-saving analysis to the full document set. TAR can help determine the degree to which documents in a full set are similar to those in the seed set, allowing parties to craft more strategic and efficient document review plans—for example, prioritizing review of documents with an 80 percent or higher likelihood of responsiveness that likely are not privileged.<a href="https://www.zasio.com/in-defense-of-destruction/#_ftn2" name="_ftnref2" data-wpel-link="internal">[2]</a> Between the sheer volume of ESI now held by most companies and the often sweeping nature of discovery requests, especially in large, multi-jurisdictional litigation and investigations, companies can find themselves sorting through millions of potentially relevant or responsive documents. Tools like TAR are increasingly vital assets for companies seeking to reduce the costs of legal discovery.</p>
<p>But just as it helps companies receiving discovery requests, TAR could embolden those making them. A common argument regarding discovery requests is that working to satisfy them as-written would unduly burden the responding party. TAR could give requesting parties a basis for pushing back against a responding party’s undue burden argument. If TAR can streamline certain phases of discovery, burden arguments based on volume or time might begin to fall on increasingly deaf ears. And beyond merely pushing back, requesting parties could take the next step—seemingly already on the minds of some government and private actors—of flipping the tables and saying, fine, give us your documents, and <em>we</em> will use the resources at our disposal to review them for the all of us.</p>
<p>Legal discovery is multi-faceted and always will be. Even if we never reach the point of complete reliance on technology or all-inclusive document hand-overs, there is no doubt that the explosion of ESI and corresponding acceptance of TAR will continue to reshape the discovery playing field. Anyone who manages records at a company that may find itself embroiled in litigation or investigation is primed to feel the impacts.</p>
<p><strong>Discovery: That’s Legal’s Purview, Right?</strong></p>
<p>Sure. More broadly, though, legal discovery is a whole-company issue. Significant discovery can divert resources from business operations, increase risk, and cost an inordinate amount of time and money, and the outcome of litigation or an investigation—inevitably based in some part on discovery—can affect a company’s reputation, market position, and bottom line. Despite these threats, it is easy to backburner discovery considerations and only pay close attention once the house is on fire. Companies should fight this tendency and take proactive steps to help ensure that, when flames pop up, they can be controlled. Implementing a well-considered records retention schedule is one of the most impactful first steps in this direction.</p>
<p>A records retention schedule based on legal requirements and industry standards and tailored to a company’s business and risk profile is both a good offense in the war against accumulating redundant, obsolete, or trivial information (“ROT”), and a good defense if a company is unable to produce requested information, so long as the company can show the information was disposed of in accordance with the schedule in the ordinary course of business.</p>
<p>Some of the riskiest information for a company can lurk in the depths of ROT. A company often is aware of the general content and location of its more “official record”-type documents, like financial statements; far less often does it know what lies in unstructured ROT. Draft notes from a non-privileged meeting, colorful language or expressions, eyebrow-raising emails, communications suggesting that something be addressed offline—this type of content tends to live quietly in the dark until it is dragged into the limelight of a legal matter. And even if it doesn’t prove a legal point, it can damage a company’s credibility and reputation. By identifying what types of information must be retained and for how long, a retention schedule can empower a company to dispose of other content, reducing ROT and risk.</p>
<p>Because regulators and attorneys exist in the same ESI-driven world, in which information is more likely to have been over-retained than responsibly destroyed, they may regard with suspicion a company’s rejoinder that it does not possess certain documents or anticipated volumes of information. But if a company can point to a legally-supported records retention schedule and established, consistent records retention and disposition practices to explain how it has handled the requested information, more often than not it will be able to overcome (even if it cannot eradicate) any such suspicion.</p>
<p>Recent proceedings in the New York Supreme Court highlight the seriousness with which courts might address records retention issues. At the end of April, Judge Arthur Engoron held former President Donald Trump in contempt of court for failing to produce documents in response to a subpoena from the New York Attorney General and providing only “boilerplate” attorney affidavits to explain the lack of production, and he imposed a fine of $10,000 per day of continued noncompliance.<a href="https://www.zasio.com/in-defense-of-destruction/#_ftn3" name="_ftnref3" data-wpel-link="internal">[3]</a> Trump paid $110,000 in fines for contempt.<a href="https://www.zasio.com/in-defense-of-destruction/#_ftn4" name="_ftnref4" data-wpel-link="internal">[4]</a> Judge Engoron did not purge the charge until the end of June, after Trump Organization employees filed additional affidavits regarding the Organization’s records retention policies.<a href="https://www.zasio.com/in-defense-of-destruction/#_ftn5" name="_ftnref5" data-wpel-link="internal">[5]</a>  This all serves to underscore the interplay of records and information management and the discovery process, and the importance of the former when it intersects the latter.</p>
<p><strong>Don’t Discount Destruction.</strong></p>
<p>Even with an operative, effective records retention schedule, it can be tempting to view prolonged retention as the safe approach to information management. Tools like TAR can feed this feeling, promising assistance in wading through the virtual mountains of ESI. But over-retention raises risk, especially for companies operating in highly-regulated or litigation-prone areas. Once legal retention periods have passed and information no longer has clear operational or organizational value, the lowest-risk next step typically is disposal. Explaining why a company’s retention and disposition practices are defensible just may be simpler and less costly than addressing the contents of documents that could have been disposed; and thoughtful and consistent deletion practices are all but certain to be more time- and cost-effective than identifying and locating potentially relevant or responsive documents from within an unmanaged, never-purged corpus of company information.</p>
<p>Litigation can move quickly from being a distant concern to reasonably anticipated or imminent. As soon as it does, a company must at once preserve and cease destruction of all relevant information. If other litigation or government investigations arise while information is being preserved for one matter, and that information is relevant to the new matter, it must be preserved for that new matter as well. Litigation and investigations can take years. Thus, failing to dispose of information when legally and operationally permissible can render it subject to discovery for many years and in many matters. In short, when the time is right and destruction is defensible, don’t shy away!</p>
<p><strong>It Never Hurts to be Prepared.</strong></p>
<p>It is hard to predict how information formats and discovery tools might continue to evolve, but one thing is clear—ESI, litigation, and government investigations are here to stay. And if federal regulatory agencies and attorneys are thinking about how they might take advantage of information availability and tools like TAR, companies should be thinking equally as hard about what they can do now to manage the attendant risks going forward. If you would like to discuss records management best practices and steps to help mitigate the risk of records-related issues, <a href="https://www.zasio.com/about-us/contact-us/" data-wpel-link="internal">Zasio can help</a>.</p>
<p><a href="https://www.zasio.com/in-defense-of-destruction/#_ftnref1" name="_ftn1" data-wpel-link="internal">[1]</a> <em>The Sedona Conference Glossary: eDiscovery &amp; Digital Information Management, Fifth Edition</em>, 21 SEDONA CONF. J. 263, 379 (2020), https://thesedonaconference.org/sites/default/files/publications/Sedona%20Conference%20Glossary%2C%20Fifth%20Edition.pdf.</p>
<p><a href="https://www.zasio.com/in-defense-of-destruction/#_ftnref2" name="_ftn2" data-wpel-link="internal">[2]</a> <em>See id.</em></p>
<p><a href="https://www.zasio.com/in-defense-of-destruction/#_ftnref3" name="_ftn3" data-wpel-link="internal">[3]</a> Jane Wester, <em>Manhattan Judge Holds Donald Trump in Civil Contempt for Failure to Comply with New York AG’s Subpoenas</em>, Law.com (April 25, 2022, 12:50 PM), https://www.law.com/newyorklawjournal/2022/04/25/manhattan-judge-holds-donald-trump-in-civil-contempt-for-failure-to-comply-with-new-york-ags-subpoenas/.</p>
<p><a href="https://www.zasio.com/in-defense-of-destruction/#_ftnref4" name="_ftn4" data-wpel-link="internal">[4]</a> Laura Italiano, <em>Donald Trump is no longer in contempt of court in New York — but AG Letitia James still holds his $110,000 fine</em>, Business Insider (June 29, 2022, 5:45 PM), https://www.businessinsider.com/trump-not-contempt-court-new-york-ag-still-holds-fine-2022-6; <em>Judge Lifts Trump’s Contempt Order After 2-Month Legal Fight</em>, U.S. News (June 29, 2022, 6:14 PM), https://www.usnews.com/news/us/articles/2022-06-29/judge-ends-trump-contempt-order-after-lengthy-legal-fight.</p>
<p><a href="https://www.zasio.com/in-defense-of-destruction/#_ftnref5" name="_ftn5" data-wpel-link="internal">[5]</a> <em>Id.</em></p>
<p>&nbsp;</p>
<p><em>Disclaimer: The purpose of this post is to provide general education on Information Governance topics. The statements are informational only and do not constitute legal advice. If you have specific questions regarding the application of the law to your business activities, you should seek the advice of your legal counsel.</em></p>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fin-defense-of-destruction%2F&amp;linkname=In%20Defense%20of%20Destruction" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fin-defense-of-destruction%2F&amp;linkname=In%20Defense%20of%20Destruction" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fin-defense-of-destruction%2F&amp;linkname=In%20Defense%20of%20Destruction" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fin-defense-of-destruction%2F&#038;title=In%20Defense%20of%20Destruction" data-a2a-url="https://zasio.com/in-defense-of-destruction/" data-a2a-title="In Defense of Destruction" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/in-defense-of-destruction/" data-wpel-link="internal">In Defense of Destruction</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/in-defense-of-destruction/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>The IGP—A Master Class in a Lot More Than Information Governance (and Why You Should Become an IGP, Too)</title>
		<link>https://zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/</link>
					<comments>https://zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Fri, 01 Jul 2022 22:04:06 +0000</pubDate>
				<category><![CDATA[Blog]]></category>
		<category><![CDATA[By Will Fletcher]]></category>
		<category><![CDATA[IG program]]></category>
		<category><![CDATA[IGP certification]]></category>
		<category><![CDATA[IGP exam]]></category>
		<category><![CDATA[IGP materials]]></category>
		<category><![CDATA[information governance consulting]]></category>
		<category><![CDATA[Information Governance Professional]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[records management consulting software]]></category>
		<category><![CDATA[records management software]]></category>
		<category><![CDATA[Will Fletcher]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=418</guid>

					<description><![CDATA[<p>I recently sat for the Information Governance Professional (“IGP”) exam. The IGP certification is issued by ARMA, which bills it as the “premier certification focused exclusively on the high-level, strategic practice of information governance.”[1] As an in-house attorney, some of the most oft-repeated advice you’ll hear is ‘get to know the business.’ Working at a company that focuses solely on information governance software and consulting, then, the IGP certification seemed like a great step in that direction. And after taking the exam, I still think it is—but maybe for a slightly different reason. No doubt, becoming an IGP has considerably complemented what I’ve learned on the job about information governance. In studying for the exam, though, I was surprised by the extent to which the materials leapt past strict IG concepts—such as data mapping or developing backup and retention policies—into the realm of broader business leadership and management principles. High-level and strategic is right: building relationships across disciplines, managing both up and down, analyzing organizational risk, communicating effectively, understanding and employing financial terms and analysis, and driving change all are big themes in the subject matter. While I didn’t expect these principles would underlie so much of becoming an IGP, I’m [&#8230;]</p>
<p>The post <a href="https://zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/" data-wpel-link="internal">The IGP—A Master Class in a Lot More Than Information Governance (and Why You Should Become an IGP, Too)</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p>I recently sat for the Information Governance Professional (“IGP”) exam. The IGP certification is issued by ARMA, which bills it as the “premier certification focused exclusively on the high-level, strategic practice of information governance.”<a href="https://www.zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/#_ftn1" name="_ftnref1" data-wpel-link="internal">[1]</a> As an in-house attorney, some of the most oft-repeated advice you’ll hear is ‘get to know the business.’ Working at a company that focuses solely on information governance software and consulting, then, the IGP certification seemed like a great step in that direction. And after taking the exam, I still think it is—but maybe for a slightly different reason.</p>
<p>No doubt, becoming an IGP has considerably complemented what I’ve learned on the job about information governance. In studying for the exam, though, I was surprised by the extent to which the materials leapt past strict IG concepts—such as data mapping or developing backup and retention policies—into the realm of broader business leadership and management principles. High-level and strategic is right: building relationships across disciplines, managing both up and down, analyzing organizational risk, communicating effectively, understanding and employing financial terms and analysis, and driving change all are big themes in the subject matter. While I didn’t expect these principles would underlie so much of becoming an IGP, I’m glad they did. These aren’t niche topics limited to records departments; they are time-tested concepts that can help you achieve success at your organization well beyond creating an information governance program. And for that, I appreciate them.</p>
<p>So if you’re considering becoming an IGP, I’m sure you’ll learn many vital things about data repositories and classification schemes that you wouldn’t pick up as easily elsewhere. However, be prepared for—and prize—these larger lessons inherent in the IGP materials. Here are a few from my studies that stood out to me the most.</p>
<p><strong>IG Means Understanding the Whole Organization</strong></p>
<p>Like being an effective in-house attorney, being an IGP means getting to know your whole organization, not just your own tiny sliver. Distilled to its core, information governance is about how an organization manages and derives value from its ever-expanding stocks of information. The IGP exam focuses on the process of developing a comprehensive IG program, which sets the rules for how an organization handles the information it creates and consumes. As the IGP materials stress, developing an effective IG program requires working with many parts of your organization, such as privacy and security, risk and compliance, each business unit, and information technology.</p>
<p>To develop an IG program, you must understand the informational needs and goals of each part of the organization. This requires spending a great deal of time with each, which can be an eye-opening exercise. Something special happens to your thinking when you get to know how each component of your organization operates rather than staying siloed: You start to look at things from an organizational level, viewing your work as a part of a larger instrument. Such organizational thinking can be extraordinarily useful, and its use is not limited to IG. Training your attention on the organization rather than only your slice can lead you to think more creatively, innovate, and want to better cooperate with all of your organization’s different units.</p>
<p>IGP stresses getting to know your organization as a whole because an IG program, and the information it directs, touches every part of the business. Through studying to become an IGP, you’ll begin to gain a knack for this systems-level thinking. And once you can demonstrate your knowledge of the organization and systems-thinking, it may be only a matter of time before you’re asked to use them in organizational functions outside of IG.</p>
<p><strong>IGPs are Generalists, and That’s Great</strong></p>
<p>The IGP materials teach that, to prepare an effective IG program, you must first understand the areas involved in, and impacted by, the program—which, in most organizations, is practically every aspect of the organization. In other words, you must learn to start thinking like a generalist.</p>
<p>In the book <em>Range: Why Generalists Triumph in a Specialized World</em>, author David Epstein explores how top performers, particularly in complex and unpredictable fields, more often are generalists rather than single-subject specialists. For example, the best cellular biologists typically don’t become the best by studying only cellular biology (or from starting their cellular biology studies in kindergarten). Instead, they become the best cellular biologists by including things other than cellular biology in their life. As Epstein explains, having knowledge from many different areas (be it from sports, hobbies, athletics, or different professional or academic fields) allows a person to constantly draw from a broad base of understanding, which, it turns out, can prove pretty valuable. Being a generalist allows you to make connections and develop ideas that a specialist likely could not.</p>
<p>According to Epstein, a specialist’s knowledge is like a deep trench. Too often, single-subject experts are too focused on deepening their own trenches to look over at the trenches that surround them. The generalist remembers to look out over those other trenches. Drawing on a wide range of experiences leads to increased inventiveness and creativity and better problem-solving. In other words, developing a generalist’s knowledge base not only is key to creating a successful IG program, but also is a beneficial and broadly-applicable result of studying for the IGP exam. Becoming an IGP teaches you the value of looking over at surrounding trenches.</p>
<p><strong>Get to Know the Money Side of Things</strong></p>
<p>The IGP materials stress financial literacy. Becoming an IGP involves getting familiar with terms like return on investment (“ROI”), variable costs, payback period, generally accepted accounting principles (“GAAP”), and cost-benefit analysis. A tenet of the IGP materials is securing an executive sponsor to help ensure your IG program’s success. To get your executive team on board with an IG program, you need to learn how to make a business case for the program. Executives, and business cases, rely heavily on thinking in financial terms. And learning how to convince decision makers that you bring something of value—or, conversely, to talk them out of something by showing its lack of value—is yet another IGP principle and skill that is not confined to IG.</p>
<p><strong>Just As In IG, In Life, There are  No Off-The-Shelf Solutions</strong></p>
<p>Preparing for the IGP, you learn that developing an IG strategy can be difficult because there isn’t one prescribed plan to follow. Instead, you must create a strategy tailored to your organization’s circumstances. The way in which you put your IG strategy in motion must be equally tailor-made, and it must account for things like organizational culture and history.</p>
<p>Becoming comfortable with developing a solution without a guide, and with knowing that your solution may have some flaws that will require correction over time, is a good skill to develop for use not just in information governance, but in any domain. Once you’ve custom-made an IG program from the ground up, why wouldn’t you be able to do the same in any other domain?</p>
<p><strong>Ch-Ch-Ch-Changes</strong></p>
<p>Lastly, becoming an IGP is in large measures about managing change. Change is hard, and humans naturally resist it. But change is inevitable, and if the past two years have taught us anything, it is that disruption and uncertainty, and with them, rapid change, may be with us for the foreseeable future.</p>
<p>As an IGP, you’re tasked with convincing your colleagues to dispose of long-held information management practices (with flaws that maybe only you can appreciate). You must also convince them to adopt new practices that may have a significant impact on how they work, then likely to change these practices once again after your IG program enters its monitoring and improvement phase. Incorporating ever-increasing data privacy and security laws and regulations will only further the amount and frequency of change in your IG program.</p>
<p>The IGP [materials/exam] teach you to operate in an environment of regular, often disruptive, change. This may be, perhaps, the most valuable skill learned from becoming an IGP.</p>
<p><strong>Conclusion</strong></p>
<p>Reflecting on the path to becoming an IGP, perhaps the best part was discovering things I didn’t expect to discover. But I’m glad I did. It was a rewarding experience, and I look forward to putting my new knowledge and skills to use. For those considering studying for the IGP exam, know that what you’ll learn will reach far, and just may serve you well beyond information governance.</p>
<p><a href="https://www.zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/#_ftnref1" name="_ftn1" data-wpel-link="internal">[1]</a> <a href="http://www.arma.org/page/igp" data-wpel-link="external" rel="external noopener noreferrer">www.arma.org/page/igp</a> (accessed on April 13, 2022).</p>
<p>&nbsp;</p>
<p><em>Disclaimer: The purpose of this post is to provide general education on Information Governance topics. The statements are informational only and do not constitute legal advice. If you have specific questions regarding the application of the law to your business activities, you should seek the advice of your legal counsel.</em></p>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fthe-igp-a-master-class-in-a-lot-more-than-information-governance%2F&amp;linkname=The%20IGP%E2%80%94A%20Master%20Class%20in%20a%20Lot%20More%20Than%20Information%20Governance%20%28and%20Why%20You%20Should%20Become%20an%20IGP%2C%20Too%29" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fthe-igp-a-master-class-in-a-lot-more-than-information-governance%2F&amp;linkname=The%20IGP%E2%80%94A%20Master%20Class%20in%20a%20Lot%20More%20Than%20Information%20Governance%20%28and%20Why%20You%20Should%20Become%20an%20IGP%2C%20Too%29" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fthe-igp-a-master-class-in-a-lot-more-than-information-governance%2F&amp;linkname=The%20IGP%E2%80%94A%20Master%20Class%20in%20a%20Lot%20More%20Than%20Information%20Governance%20%28and%20Why%20You%20Should%20Become%20an%20IGP%2C%20Too%29" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fthe-igp-a-master-class-in-a-lot-more-than-information-governance%2F&#038;title=The%20IGP%E2%80%94A%20Master%20Class%20in%20a%20Lot%20More%20Than%20Information%20Governance%20%28and%20Why%20You%20Should%20Become%20an%20IGP%2C%20Too%29" data-a2a-url="https://zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/" data-a2a-title="The IGP—A Master Class in a Lot More Than Information Governance (and Why You Should Become an IGP, Too)" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/" data-wpel-link="internal">The IGP—A Master Class in a Lot More Than Information Governance (and Why You Should Become an IGP, Too)</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/the-igp-a-master-class-in-a-lot-more-than-information-governance/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>NAGARA Conference – July 13-16, 2022</title>
		<link>https://zasio.com/nagara-conference-july-13-16-2022/</link>
					<comments>https://zasio.com/nagara-conference-july-13-16-2022/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Fri, 24 Jun 2022 22:07:46 +0000</pubDate>
				<category><![CDATA[Events]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[NAGARA]]></category>
		<category><![CDATA[NAGARA conference]]></category>
		<category><![CDATA[records and information management software]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=421</guid>

					<description><![CDATA[<p>We’re excited to travel to Salt Lake City, Utah in July to exhibit at this year’s annual NAGARA Conference, “Exploring the Information Wilds!” Visit us to learn about our records and retention management products and IG services. Warren Bean, CRM, CISM, Senior Sales Engineer, and Frank Fazzio, JD, IGP, CRM, CIPP/US, Sr. Analyst, and Licensed Attorney, will be there to discuss specific IG challenges and pain points you may be facing and how we can help. A few highlights of the conference include: 25+ concurrent learning sessions 2 keynote speaker sessions 2 off-site evening receptions Affinity Group meetups Exhibits from dozens of industry vendors Networking face-to-face We hope to see you there! NAGARA Conference “Exploring the Information Wilds” Date: July 13-16, 2022 Location: Salt Lake City, Utah Cost: $399 for Members, $525 for Non-Members &#160;</p>
<p>The post <a href="https://zasio.com/nagara-conference-july-13-16-2022/" data-wpel-link="internal">NAGARA Conference – July 13-16, 2022</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p>We’re excited to travel to Salt Lake City, Utah in July to exhibit at this year’s annual NAGARA Conference, “<em>Exploring the Information Wilds</em>!”</p>
<p>Visit us to learn about our records and retention management products and IG services. <a href="https://www.linkedin.com/in/warren-bean-crm-cism-63780a6/" target="_blank" rel="noopener external noreferrer" data-wpel-link="external">Warren Bean, CRM, CISM</a>, Senior Sales Engineer, and <a href="https://www.linkedin.com/in/frankfazzio123/" target="_blank" rel="noopener external noreferrer" data-wpel-link="external">Frank Fazzio, JD, IGP, CRM, CIPP/US</a>, Sr. Analyst, and Licensed Attorney, will be there to discuss specific IG challenges and pain points you may be facing and how we can help.</p>
<p>A few highlights of the conference include:</p>
<ul>
<li>25+ concurrent learning sessions</li>
<li>2 keynote speaker sessions</li>
<li>2 off-site evening receptions</li>
<li>Affinity Group meetups</li>
<li>Exhibits from dozens of industry vendors</li>
<li>Networking face-to-face</li>
</ul>
<p>We hope to see you there!</p>
<p><strong>NAGARA Conference</strong><br />
<em>“Exploring the Information Wilds”</em><br />
<strong>Date: </strong>July 13-16, 2022<br />
<strong>Location: </strong>Salt Lake City, Utah<br />
<strong>Cost:</strong> $399 for Members, $525 for Non-Members</p>
<p>&nbsp;</p>
<a href="" class="small-button smallorange" data-wpel-link="internal">Register for Conference</a>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fnagara-conference-july-13-16-2022%2F&amp;linkname=NAGARA%20Conference%20%E2%80%93%20July%2013-16%2C%202022" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fnagara-conference-july-13-16-2022%2F&amp;linkname=NAGARA%20Conference%20%E2%80%93%20July%2013-16%2C%202022" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fnagara-conference-july-13-16-2022%2F&amp;linkname=NAGARA%20Conference%20%E2%80%93%20July%2013-16%2C%202022" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fnagara-conference-july-13-16-2022%2F&#038;title=NAGARA%20Conference%20%E2%80%93%20July%2013-16%2C%202022" data-a2a-url="https://zasio.com/nagara-conference-july-13-16-2022/" data-a2a-title="NAGARA Conference – July 13-16, 2022" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/nagara-conference-july-13-16-2022/" data-wpel-link="internal">NAGARA Conference – July 13-16, 2022</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/nagara-conference-july-13-16-2022/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>Connecticut Becomes the Fifth State to Enact Comprehensive Consumer Data Privacy Legislation</title>
		<link>https://zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/</link>
					<comments>https://zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Fri, 10 Jun 2022 22:12:04 +0000</pubDate>
				<category><![CDATA[Blog]]></category>
		<category><![CDATA[By Brandon Tuley]]></category>
		<category><![CDATA[Brandon Tuley]]></category>
		<category><![CDATA[Connecticut Data Privacy Act]]></category>
		<category><![CDATA[CTDPA]]></category>
		<category><![CDATA[data privacy legislation]]></category>
		<category><![CDATA[information governance consulting]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[personal data]]></category>
		<category><![CDATA[records management consulting software]]></category>
		<category><![CDATA[records management software]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=424</guid>

					<description><![CDATA[<p>The post <a href="https://zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/" data-wpel-link="internal">Connecticut Becomes the Fifth State to Enact Comprehensive Consumer Data Privacy Legislation</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<div class="et_pb_section et_pb_section_2 et_section_regular" >
				
				
				
				
				
				
				<div class="et_pb_row et_pb_row_3">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_3  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_module et_pb_text et_pb_text_2  et_pb_text_align_left et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_text_inner">State-enacted comprehensive consumer data privacy legislation is becoming more common across the United States. Connecticut is now the fifth state to enact such legislation, joining California, Colorado, Utah, and Virginia.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn1" name="_ftnref1" data-wpel-link="internal">[1]</a>  Public Act No. 22-15—The “Act Concerning Personal Data Privacy and Online Monitoring” (also referred to as the “Connecticut Data Privacy Act” or “CTDPA”)—will go into effect in July 2023. With a year to go before the law is implemented, it is important for consumers and businesses to understand their rights and responsibilities under the CTDPA, and to prepare accordingly.</p>
<p>The CTDPA shares a number of similarities with other comprehensive state privacy laws. One similarity of the CTDPA to the Colorado Privacy Act (“CPA”), Utah Consumer Privacy Act (“UCPA”), and Virginia Consumer Data Protection Act (“VCDPA”) is that all of these laws do not apply to data that is collected in an employment or commercial context.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn2" name="_ftnref2" data-wpel-link="internal">[2]</a> But the CTDPA also has its differences. One difference of the CTDPA from the UCPA and VCDPA is that the CTDPA includes both monetary and non-monetary consideration in the sale of personal data, while the UCPA and VCDPA includes only monetary consideration in the sale of personal data.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn3" name="_ftnref3" data-wpel-link="internal">[3]</a></p>
<p><strong>What Rights Do Consumers Have?</strong></p>
<p>Consumers can exercise six different rights with respect to their personal under the CTDPA.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn4" name="_ftnref4" data-wpel-link="internal">[4]</a> These include the right to: confirm the processing of personal data; access personal data; correct inaccuracies in personal data; have personal data deleted; obtain a copy of personal data in a portable and readily usable form; and opt out of processing of personal data for targeted advertising, sale of personal data, and profiling in furtherance of solely automated decisions that produce legal or similarly significant effects involving the consumer.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn5" name="_ftnref5" data-wpel-link="internal">[5]</a> This latter right is similar to the right to opt out of automated decision making found in Article 22 of the GDPR.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn6" name="_ftnref6" data-wpel-link="internal">[6]</a></p>
<p>For a consumer to exercise any of their rights under the CTDPA, the consumer must do so by way of “secure and reliable means” established by the data controller.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn7" name="_ftnref7" data-wpel-link="internal">[7]</a> Children do not have the authority to exercise the CTDPA’s six consumer rights, but a parent or legal guardian may do so on a child’s behalf.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn8" name="_ftnref8" data-wpel-link="internal">[8]</a></p>
<p><strong>What Requirements Do Businesses Have?</strong></p>
<p>For a business to be subject to the CTDPA, the business must first meet at least one of two numeric thresholds, and then fall within the definition of a “controller.”<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn9" name="_ftnref9" data-wpel-link="internal">[9]</a> A business falls within the CTDPA’s requirements if during the preceding calendar year, the business controlled or processed the personal data or more than one hundred thousand consumers (not including data that was controlled or processed solely for the purpose of completing a payment transaction); or controlled or processed the personal data of more than twenty-five thousand consumers and more than twenty-five percent of the gross revenue of the business cause from the sale of personal data.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn10" name="_ftnref10" data-wpel-link="internal">[10]</a></p>
<p>Businesses are a “controller” of personal data if they solely or jointly with others determine the purpose and means of processing personal data.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn11" name="_ftnref11" data-wpel-link="internal">[11]</a> Controllers must do a number of things, some of which include: limiting the collection of personal data to what is “adequate, relevant, and necessary” in relation to the purpose of processing that is disclosed to the consumer; implementing safeguards to protect the confidentiality, integrity, and accessibility of personal information; and not processing a consumer’s sensitive personal data without first obtaining the consumer’s consent.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn12" name="_ftnref12" data-wpel-link="internal">[12]</a></p>
<p><strong>Who Has a Right of Action?</strong></p>
<p>The CTDPA provides that the Connecticut attorney general’s office possesses the exclusive authority to enforce violations.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn13" name="_ftnref13" data-wpel-link="internal">[13]</a> Thus, consumers do not have a private right of action for CTDPA violations. From July 1st, 2023, until December 31st, 2024, the attorney general must provide a notice of violation before bringing an action, but only if it is possible to cure the violation.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn14" name="_ftnref14" data-wpel-link="internal">[14]</a> If it is not possible to cure the violation, the attorney general can immediately prosecute the violation.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn15" name="_ftnref15" data-wpel-link="internal">[15]</a> Then, beginning on January 1st, 2025, the attorney general may consider five factors when determining whether to allow an opportunity to cure an alleged violation.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn16" name="_ftnref16" data-wpel-link="internal">[16]</a> These six factors include: (i) the number of violations; (ii) the size and complexity of the controller or processor; (iii) the nature and extent of processing activities; (iv) the substantial likelihood of injury to the public; (v) the safety of persons or property; (vi) and whether the alleged violation was caused by human or technical error.<a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftn17" name="_ftnref17" data-wpel-link="internal">[17]</a></p>
<p><strong>Conclusion</strong></p>
<p>Although Connecticut is the most recent state to have passed comprehensive consumer privacy legislation, it is certainly not the last. With the increasing number of states that have enacted comprehensive consumer privacy laws, and the similarities and differences that can exist between these laws, compliance can be difficult. Contact Zasio today to see how our innovative products and services can help you remain compliant across the growing patchwork of state data privacy laws.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref1" name="_ftn1" data-wpel-link="internal">[1]</a> Cheryl Johnson et al., <em>Connecticut’s New Privacy Law: What You Need to Know</em>, JD Supra (May 23, 2022), https://www.jdsupra.com/legalnews/connecticut-s-new-privacy-law-what-you-8578081/.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref2" name="_ftn2" data-wpel-link="internal">[2]</a> Devika Kornbacher and Marcus Lind-Martinez, <em>A “New Haven” for Privacy: Connecticut Enacts Data Privacy Act</em>, JD Supra (May 13, 2022), https://www.jdsupra.com/legalnews/a-new-haven-for-privacy-connecticut-6142711/.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref3" name="_ftn3" data-wpel-link="internal">[3]</a> Devika Kornbacher and Marcus Lind-Martinez, <em>A “New Haven” for Privacy: Connecticut Enacts Data Privacy Act</em>, JD Supra (May 13, 2022), https://www.jdsupra.com/legalnews/a-new-haven-for-privacy-connecticut-6142711/.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref4" name="_ftn4" data-wpel-link="internal">[4]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref5" name="_ftn5" data-wpel-link="internal">[5]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref6" name="_ftn6" data-wpel-link="internal">[6]</a><em> See</em> 2022 Conn. Acts 15 Reg. Sess.; <em>see</em> Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), art. 22, 2016 O.J. (L 119).</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref7" name="_ftn7" data-wpel-link="internal">[7]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref8" name="_ftn8" data-wpel-link="internal">[8]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref9" name="_ftn9" data-wpel-link="internal">[9]</a> <em>See</em> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref10" name="_ftn10" data-wpel-link="internal">[10]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref11" name="_ftn11" data-wpel-link="internal">[11]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref12" name="_ftn12" data-wpel-link="internal">[12]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref13" name="_ftn13" data-wpel-link="internal">[13]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref14" name="_ftn14" data-wpel-link="internal">[14]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref15" name="_ftn15" data-wpel-link="internal">[15]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref16" name="_ftn16" data-wpel-link="internal">[16]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p><a href="https://www.zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/#_ftnref17" name="_ftn17" data-wpel-link="internal">[17]</a> 2022 Conn. Acts 15 Reg. Sess.</p>
<p>&nbsp;</p>
<p><em>Disclaimer: The purpose of this post is to provide general education on Information Governance topics. The statements are informational only and do not constitute legal advice. If you have specific questions regarding the application of the law to your business activities, you should seek the advice of your legal counsel.</em></div>
			</div>
			</div>
				
				
				
				
			</div><div class="et_pb_row et_pb_row_4">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_4  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_with_border et_pb_module et_pb_team_member et_pb_team_member_1 clearfix  et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_team_member_image et-waypoint et_pb_animation_off"><img loading="lazy" decoding="async" width="96" height="96" src="https://zasio.com/wp-content/uploads/2023/05/Screenshot-2023-10-18-133311.png" alt="Author: Brandon Tuley, JD, CIPP/E" class="wp-image-2009" /></div>
				<div class="et_pb_team_member_description">
					<h4 class="et_pb_module_header">Author: Brandon Tuley, JD, CIPP/E</h4>
					<p class="et_pb_member_position">Analyst / Licensed Attorney</p>
					
					
				</div>
			</div>
			</div>
				
				
				
				
			</div>
				
				
			</div>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fconnecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation%2F&amp;linkname=Connecticut%20Becomes%20the%20Fifth%20State%20to%20Enact%20Comprehensive%20Consumer%20Data%20Privacy%20Legislation" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fconnecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation%2F&amp;linkname=Connecticut%20Becomes%20the%20Fifth%20State%20to%20Enact%20Comprehensive%20Consumer%20Data%20Privacy%20Legislation" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fconnecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation%2F&amp;linkname=Connecticut%20Becomes%20the%20Fifth%20State%20to%20Enact%20Comprehensive%20Consumer%20Data%20Privacy%20Legislation" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fconnecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation%2F&#038;title=Connecticut%20Becomes%20the%20Fifth%20State%20to%20Enact%20Comprehensive%20Consumer%20Data%20Privacy%20Legislation" data-a2a-url="https://zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/" data-a2a-title="Connecticut Becomes the Fifth State to Enact Comprehensive Consumer Data Privacy Legislation" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/" data-wpel-link="internal">Connecticut Becomes the Fifth State to Enact Comprehensive Consumer Data Privacy Legislation</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/connecticut-becomes-fifth-state-to-enact-comprehensive-consumer-data-privacy-legislation/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>Let’s Try This Again – Sending Personal Data Across the Pond under Privacy Shield 2.0</title>
		<link>https://zasio.com/sending-personal-data-across-the-pond-under-privacy-shield-2-0/</link>
					<comments>https://zasio.com/sending-personal-data-across-the-pond-under-privacy-shield-2-0/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Tue, 24 May 2022 19:12:13 +0000</pubDate>
				<category><![CDATA[Blog]]></category>
		<category><![CDATA[By Jared Walker]]></category>
		<category><![CDATA[EU personal data]]></category>
		<category><![CDATA[information governance consulting]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[Jared Walker]]></category>
		<category><![CDATA[personal data]]></category>
		<category><![CDATA[privacy shield]]></category>
		<category><![CDATA[privacy shield 2.0]]></category>
		<category><![CDATA[records management software]]></category>
		<category><![CDATA[Trans-Atlantic Data Privacy Framework]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=435</guid>

					<description><![CDATA[<p>The post <a href="https://zasio.com/sending-personal-data-across-the-pond-under-privacy-shield-2-0/" data-wpel-link="internal">Let’s Try This Again – Sending Personal Data Across the Pond under Privacy Shield 2.0</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<div class="et_pb_section et_pb_section_3 et_section_regular" >
				
				
				
				
				
				
				<div class="et_pb_row et_pb_row_5">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_5  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_module et_pb_text et_pb_text_3  et_pb_text_align_left et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_text_inner"><p>On Friday, March 25<sup>th</sup>, the United States and European Commission issued a <a href="https://www.whitehouse.gov/briefing-room/statements-releases/2022/03/25/united-states-and-european-commission-joint-statement-on-trans-atlantic-data-privacy-framework/" data-wpel-link="external" rel="external noopener noreferrer">joint statement</a> announcing their agreement in principle on a <em>Trans-Atlantic Data Privacy Framework </em>(the “Framework”). If finalized, the new framework would allow cross-border transfers of personal data from Europe to the United States.</p>
<p>This agreement is the culmination of over a year of negotiations between the U.S. and E.U. It comes after the previous trans-Atlantic data flow framework known as “Privacy Shield”—which was an arrangement allowing companies to share EU personal data to the U.S.—<a href="https://curia.europa.eu/jcms/upload/docs/application/pdf/2020-07/cp200091en.pdf" data-wpel-link="external" rel="external noopener noreferrer">was invalidated by the European Court of Justice in July 2020</a> for lack of adequate privacy protections. Specifically, the court noted that Privacy Shield did not limit the access and use of personal data by U.S. authorities for surveillance purposes in line with EU principles of necessity and proportionality. The court also found that Privacy Shield did not provide data subjects adequate redress mechanisms for improper use of their data by U.S. intelligence agencies.</p>
<p>In a <a href="https://www.whitehouse.gov/briefing-room/statements-releases/2022/03/25/fact-sheet-united-states-and-european-commission-announce-trans-atlantic-data-privacy-framework/" data-wpel-link="external" rel="external noopener noreferrer">press statement</a>, the White House outlined steps the United States will take under a new Framework (referred to by some as “Privacy Shield 2.0”) to ensure appropriate protection of EU personal data, including commitments to:</p>
<ul>
<li>Strengthen the privacy and civil liberties safeguards governing U.S. signals intelligence activities;</li>
<li>Establish a new redress mechanism with independent and binding authority; and</li>
<li>Enhance its existing rigorous and layered oversight of signals intelligence activities.</li>
</ul>
<p>President Biden stated in <a href="https://www.whitehouse.gov/briefing-room/speeches-remarks/2022/03/25/remarks-by-president-biden-and-european-commission-president-ursula-von-der-leyen-in-joint-press-statement/" data-wpel-link="external" rel="external noopener noreferrer">a joint press statement</a> that the new Framework underscores the EU/U.S. “shared commitment to privacy, to data protection, and to the rule of law” and that it will allow for “transatlantic data flows that help facilitate $7.1 trillion in economic relationships with the EU.”</p>
<p>This development in EU/U.S. data privacy cooperation is welcome news both for companies that routinely handle personal data flowing from the EU to the U.S., and EU citizens whose data is being transferred to the U.S. Under the <a href="https://ec.europa.eu/commission/presscorner/api/files/attachment/872132/Trans-Atlantic%20Data%20Privacy%20Framework.pdf.pdf" data-wpel-link="external" rel="external noopener noreferrer">Framework</a>, participating U.S. companies will have the ability to more freely facilitate EU/U.S. data flows, and EU data subjects will be able to seek redress from a “multi-layer redress mechanism,” which includes an independent data protection review court consisting of individuals outside the U.S. Government, with full authority to handle claims and oversee remedial measures.</p>
<p>The Framework is still in its preliminary stages, with few details available at this initial phase. The goal, as outlined by the <a href="https://www.whitehouse.gov/briefing-room/statements-releases/2022/03/25/united-states-and-european-commission-joint-statement-on-trans-atlantic-data-privacy-framework/" data-wpel-link="external" rel="external noopener noreferrer">joint statement</a>, is to “translate [the] arrangement into legal documents that will need to be adopted on both sides.” It will be interesting to see how this new Framework will differ from the previous Privacy Shield framework, and what measures will be implemented to accomplish the intended objectives. As the Framework continues to develop and more details are released, it is important for companies to be aware of its specific provisions, and to accurately assess how these might impact their business and the way they collect and store personal data from the E.U..</p>
<p><a href="https://www.zasio.com/about-us/contact-us/" data-wpel-link="internal">Contact Zasio</a> to explore how our technology solutions and consulting services can help fulfill your data privacy and information governance needs.</p>
<p> </p>
<p><em>Disclaimer: The purpose of this post is to provide general education on Information Governance topics. The statements are informational only and do not constitute legal advice. If you have specific questions regarding the application of the law to your business activities, you should seek the advice of your legal counsel.</em></p></div>
			</div>
			</div>
				
				
				
				
			</div><div class="et_pb_row et_pb_row_6">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_6  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_with_border et_pb_module et_pb_team_member et_pb_team_member_2 clearfix  et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_team_member_image et-waypoint et_pb_animation_off"><img loading="lazy" decoding="async" width="96" height="96" src="https://zasio.com/wp-content/uploads/2023/05/Jared-Walker-01-96x96-1.png" alt="Author: Jared Walker, JD" class="wp-image-2021" /></div>
				<div class="et_pb_team_member_description">
					<h4 class="et_pb_module_header">Author: Jared Walker, JD</h4>
					<p class="et_pb_member_position">Senior Research Analyst, Team Lead / Licensed Attorney</p>
					
					
				</div>
			</div>
			</div>
				
				
				
				
			</div>
				
				
			</div>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fsending-personal-data-across-the-pond-under-privacy-shield-2-0%2F&amp;linkname=Let%E2%80%99s%20Try%20This%20Again%20%E2%80%93%20Sending%20Personal%20Data%20Across%20the%20Pond%20under%20Privacy%20Shield%202.0" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fsending-personal-data-across-the-pond-under-privacy-shield-2-0%2F&amp;linkname=Let%E2%80%99s%20Try%20This%20Again%20%E2%80%93%20Sending%20Personal%20Data%20Across%20the%20Pond%20under%20Privacy%20Shield%202.0" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fsending-personal-data-across-the-pond-under-privacy-shield-2-0%2F&amp;linkname=Let%E2%80%99s%20Try%20This%20Again%20%E2%80%93%20Sending%20Personal%20Data%20Across%20the%20Pond%20under%20Privacy%20Shield%202.0" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fsending-personal-data-across-the-pond-under-privacy-shield-2-0%2F&#038;title=Let%E2%80%99s%20Try%20This%20Again%20%E2%80%93%20Sending%20Personal%20Data%20Across%20the%20Pond%20under%20Privacy%20Shield%202.0" data-a2a-url="https://zasio.com/sending-personal-data-across-the-pond-under-privacy-shield-2-0/" data-a2a-title="Let’s Try This Again – Sending Personal Data Across the Pond under Privacy Shield 2.0" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/sending-personal-data-across-the-pond-under-privacy-shield-2-0/" data-wpel-link="internal">Let’s Try This Again – Sending Personal Data Across the Pond under Privacy Shield 2.0</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/sending-personal-data-across-the-pond-under-privacy-shield-2-0/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>Utah Becomes Newest State to Adopt Consumer Privacy Law</title>
		<link>https://zasio.com/utah-becomes-newest-state-to-adopt-consumer-privacy-law/</link>
					<comments>https://zasio.com/utah-becomes-newest-state-to-adopt-consumer-privacy-law/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Fri, 20 May 2022 19:16:53 +0000</pubDate>
				<category><![CDATA[Blog]]></category>
		<category><![CDATA[By Heather Rice]]></category>
		<category><![CDATA[consumer privacy legislation]]></category>
		<category><![CDATA[Heather Rice]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[personal data]]></category>
		<category><![CDATA[privacy laws]]></category>
		<category><![CDATA[record keeping software]]></category>
		<category><![CDATA[records management]]></category>
		<category><![CDATA[UCPA]]></category>
		<category><![CDATA[Utah Consumer Privacy Act]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=438</guid>

					<description><![CDATA[<p>The post <a href="https://zasio.com/utah-becomes-newest-state-to-adopt-consumer-privacy-law/" data-wpel-link="internal">Utah Becomes Newest State to Adopt Consumer Privacy Law</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<div class="et_pb_section et_pb_section_4 et_section_regular" >
				
				
				
				
				
				
				<div class="et_pb_row et_pb_row_7">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_7  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_module et_pb_text et_pb_text_4  et_pb_text_align_left et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_text_inner">On March 24, 2022, the <a href="https://le.utah.gov/~2022/bills/static/SB0227.html" data-wpel-link="external" rel="external noopener noreferrer">Utah Consumer Privacy Act (UCPA)</a> was signed into law by Governor Spencer J. Cox, making Utah the fourth state, behind California, Virginia, and Colorado, to pass comprehensive consumer privacy legislation.</p>
<p><strong>The UCPA’s Applicability</strong></p>
<p><strong> </strong>The UCPA applies to entities that:</p>
<ul>
<li>conduct business in Utah or produce products and services that target Utah residents;</li>
<li>have an annual revenue of $25 million or more; and</li>
<li>either controls or processes the personal data of at least 100,000 Utah residents or derives 50% of its revenue from the sale of personal data and controls or processes the data of over 25,000 Utah residents.</li>
</ul>
<p>There are also a number of exemptions under the UCPA, including, government agencies, institutions of higher education, non-profit corporations, and entities regulated under the Health Insurance Portability and Accountability Act (HIPAA).</p>
<p><strong>What Rights Do Consumer Have Under the UCPA?</strong></p>
<p>Utah residents have the following rights under the UCPA:</p>
<ul>
<li>Access: Right to confirm whether a controller is processing the consumer’s personal data and access to that data.</li>
<li>Deletion: Right to delete the personal data provided to the controller.</li>
<li>Portability: Right to obtain copies of the personal data provided to the controller in a format that is portable, usable, and transmittable.</li>
<li>Opt-Out: Right to opt-out of the processing of personal data for targeted advertising or sale of personal data.</li>
</ul>
<p><strong>Responsibilities for Processors and Controllers</strong></p>
<p>The UCPA specifies the following responsibilities for processors and controllers:</p>
<ul>
<li>Contracts between processors and controllers shall be established before processors begin processing information on behalf of a controller. The contract should provide the instructions for processing personal data, the purpose, type of data being processed, the duration, and the rights and obligations of the parties. The contract should also ensure confidentiality by the processor in relation to the personal data being processed. Any subcontractors must also enter into a contract and abide by the same obligations as the processor.</li>
<li>Controllers shall provide consumers with a privacy notice that includes:</li>
<li>categories of personal data processed by the controller;</li>
<li>purpose of processing the personal data;</li>
<li>how consumers may exercise their rights;</li>
<li>categories of personal data that are shared with third parties;</li>
<li>categories of third parties with whom the controller shares personal data; and</li>
<li>the manner in which consumers may exercise the right to opt-out of the sale of personal data or processing for targeted advertising.</li>
<li>Establish data security practices to protect the confidentiality of personal data and reduce the risk of harm to consumers in relation to the processing of their personal data.</li>
<li>Controllers may not process data collected from a consumer without providing notice and the opportunity to opt-out of the processing.</li>
<li>Controllers may not discriminate against consumers for exercising their rights by denying goods or services, charging different prices to consumers for goods or services, or providing the consumer with a different quality of goods or services.</li>
</ul>
<p><strong>UCPA Enforcement</strong></p>
<p>The Utah attorney general has the exclusive right to enforce actions under the UCPA (i.e., consumers do not have a private right of action against business for UCPA violations). Violators of the law have a 30-day cure period upon receipt of written notification before the attorney general initiates any actions against the controller or processor. Uncured or continued violations are subject to penalties up to $7,500 per violation and may be responsible for payment of damages to the attorney general to be deposited into the Consumer Privacy Account.</p>
<p><strong>The UCPA’s Effective Date</strong></p>
<p>The UCPA becomes effective on December 31, 2023, giving businesses a grace period to adjust their operations. While this may seem far off, don’t underestimate the amount of time it can take for a business to adjust its practices to be legally compliant. Instead, contact Zasio to find out how you can help bring your business into compliance with this new law, as well as other comprehensive state privacy laws.</p>
<p><em>Disclaimer: The purpose of this post is to provide general education on Information Governance topics. The statements are informational only and do not constitute legal advice. If you have specific questions regarding the application of the law to your business activities, you should seek the advice of your legal counsel.</em></div>
			</div>
			</div>
				
				
				
				
			</div><div class="et_pb_row et_pb_row_8">
				<div class="et_pb_column et_pb_column_4_4 et_pb_column_8  et_pb_css_mix_blend_mode_passthrough et-last-child">
				
				
				
				
				<div class="et_pb_with_border et_pb_module et_pb_team_member et_pb_team_member_3 clearfix  et_pb_bg_layout_light">
				
				
				
				
				<div class="et_pb_team_member_image et-waypoint et_pb_animation_off"><img loading="lazy" decoding="async" width="96" height="96" src="https://zasio.com/wp-content/uploads/2022/05/Heather-Rice-01-96x96-1.jpg" alt="Author: Heather Rice" class="wp-image-2088" /></div>
				<div class="et_pb_team_member_description">
					<h4 class="et_pb_module_header">Author: Heather Rice</h4>
					<p class="et_pb_member_position">Senior Research Analyst / Certified Paralegal</p>
					
					
				</div>
			</div>
			</div>
				
				
				
				
			</div>
				
				
			</div>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Futah-becomes-newest-state-to-adopt-consumer-privacy-law%2F&amp;linkname=Utah%20Becomes%20Newest%20State%20to%20Adopt%20Consumer%20Privacy%20Law" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Futah-becomes-newest-state-to-adopt-consumer-privacy-law%2F&amp;linkname=Utah%20Becomes%20Newest%20State%20to%20Adopt%20Consumer%20Privacy%20Law" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Futah-becomes-newest-state-to-adopt-consumer-privacy-law%2F&amp;linkname=Utah%20Becomes%20Newest%20State%20to%20Adopt%20Consumer%20Privacy%20Law" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Futah-becomes-newest-state-to-adopt-consumer-privacy-law%2F&#038;title=Utah%20Becomes%20Newest%20State%20to%20Adopt%20Consumer%20Privacy%20Law" data-a2a-url="https://zasio.com/utah-becomes-newest-state-to-adopt-consumer-privacy-law/" data-a2a-title="Utah Becomes Newest State to Adopt Consumer Privacy Law" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/utah-becomes-newest-state-to-adopt-consumer-privacy-law/" data-wpel-link="internal">Utah Becomes Newest State to Adopt Consumer Privacy Law</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/utah-becomes-newest-state-to-adopt-consumer-privacy-law/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
		<item>
		<title>Poking Holes in Big Buckets — The Impacts of Data Privacy and Security on Simplified Retention Schedules</title>
		<link>https://zasio.com/poking-holes-in-big-buckets-2/</link>
					<comments>https://zasio.com/poking-holes-in-big-buckets-2/#respond</comments>
		
		<dc:creator><![CDATA[Zasio]]></dc:creator>
		<pubDate>Mon, 09 May 2022 19:23:55 +0000</pubDate>
				<category><![CDATA[Webinars]]></category>
		<category><![CDATA[ARMA International]]></category>
		<category><![CDATA[data privacy]]></category>
		<category><![CDATA[Information Governance software]]></category>
		<category><![CDATA[record retention consulting]]></category>
		<category><![CDATA[records and information management]]></category>
		<category><![CDATA[records retention software]]></category>
		<guid isPermaLink="false">https://wordpress-140425-3498808.cloudwaysapps.com/?p=444</guid>

					<description><![CDATA[<p>Big buckets have been the trend in recent years, but if they are too big and designed without a sound strategy, unnecessary risks are created for your organization. While everyone wants a simple retention schedule, ignoring necessary exceptions leads to over-retention of records that effectively counteract the benefits of simplicity. The two areas impacting big bucket design the most are privacy and security. In this webinar with ARMA International, Zasio experts Rick Surber, Sr. Analyst and Licensed Attorney, and Warren Bean, Sr. Sales Engineer and Product Development Manager, explore privacy and security—highlighting how a little targeted granularity goes a long way in reducing risk. We’re also teamed up with Kayla Greenman, Lead Records Management Specialist from Idaho Power, as a guest panelist to provide real-world experience in a highly-regulated industry.</p>
<p>The post <a href="https://zasio.com/poking-holes-in-big-buckets-2/" data-wpel-link="internal">Poking Holes in Big Buckets — The Impacts of Data Privacy and Security on Simplified Retention Schedules</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p>Big buckets have been the trend in recent years, but if they are too big and designed without a sound strategy, unnecessary risks are created for your organization. While everyone wants a simple retention schedule, ignoring necessary exceptions leads to over-retention of records that effectively counteract the benefits of simplicity. The two areas impacting big bucket design the most are privacy and security.</p>
<p>In this webinar with <a href="https://www.arma.org/" data-wpel-link="external" rel="external noopener noreferrer">ARMA International</a>, Zasio experts <a href="https://www.linkedin.com/in/ricksurber/" data-wpel-link="external" rel="external noopener noreferrer">Rick Surber</a>, Sr. Analyst and Licensed Attorney, and <a href="https://www.linkedin.com/in/warren-bean-crm-cism-63780a6/" data-wpel-link="external" rel="external noopener noreferrer">Warren Bean</a>, Sr. Sales Engineer and Product Development Manager, explore privacy and security—highlighting how a little targeted granularity goes a long way in reducing risk. We’re also teamed up with Kayla Greenman, Lead Records Management Specialist from Idaho Power, as a guest panelist to provide real-world experience in a highly-regulated industry.</p>
<p><iframe loading="lazy" title="Poking Holes in Big Buckets — Impacts of Privacy and Security on Simplified Retention Schedules" width="1080" height="608" src="https://www.youtube.com/embed/DYBjDcf-nzU?feature=oembed"  allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" allowfullscreen></iframe></p>
<p><a class="a2a_button_facebook" href="https://www.addtoany.com/add_to/facebook?linkurl=https%3A%2F%2Fzasio.com%2Fpoking-holes-in-big-buckets-2%2F&amp;linkname=Poking%20Holes%20in%20Big%20Buckets%20%E2%80%94%20The%20Impacts%20of%20Data%20Privacy%20and%20Security%20on%20Simplified%20Retention%20Schedules" title="Facebook" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_x" href="https://www.addtoany.com/add_to/x?linkurl=https%3A%2F%2Fzasio.com%2Fpoking-holes-in-big-buckets-2%2F&amp;linkname=Poking%20Holes%20in%20Big%20Buckets%20%E2%80%94%20The%20Impacts%20of%20Data%20Privacy%20and%20Security%20on%20Simplified%20Retention%20Schedules" title="X" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_button_linkedin" href="https://www.addtoany.com/add_to/linkedin?linkurl=https%3A%2F%2Fzasio.com%2Fpoking-holes-in-big-buckets-2%2F&amp;linkname=Poking%20Holes%20in%20Big%20Buckets%20%E2%80%94%20The%20Impacts%20of%20Data%20Privacy%20and%20Security%20on%20Simplified%20Retention%20Schedules" title="LinkedIn" rel="nofollow noopener external noreferrer" target="_blank" data-wpel-link="external"></a><a class="a2a_dd addtoany_share_save addtoany_share" href="https://www.addtoany.com/share#url=https%3A%2F%2Fzasio.com%2Fpoking-holes-in-big-buckets-2%2F&#038;title=Poking%20Holes%20in%20Big%20Buckets%20%E2%80%94%20The%20Impacts%20of%20Data%20Privacy%20and%20Security%20on%20Simplified%20Retention%20Schedules" data-a2a-url="https://zasio.com/poking-holes-in-big-buckets-2/" data-a2a-title="Poking Holes in Big Buckets — The Impacts of Data Privacy and Security on Simplified Retention Schedules" data-wpel-link="external" rel="external noopener noreferrer"></a></p><p>The post <a href="https://zasio.com/poking-holes-in-big-buckets-2/" data-wpel-link="internal">Poking Holes in Big Buckets — The Impacts of Data Privacy and Security on Simplified Retention Schedules</a> appeared first on <a href="https://zasio.com" data-wpel-link="internal">Zasio</a>.</p>
]]></content:encoded>
					
					<wfw:commentRss>https://zasio.com/poking-holes-in-big-buckets-2/feed/</wfw:commentRss>
			<slash:comments>0</slash:comments>
		
		
			</item>
	</channel>
</rss>
