Zasio’s Versatile 2025 with Electronic Records Management is a powerful solution that helps organizations manage electronic documents efficiently. It improves regulatory compliance and enhances data protection.
In today’s digital age, unstructured data is growing rapidly. A reliable electronic records management system is now essential.
Your organization has likely seen a surge in unstructured electronic documents. Managing them can be difficult. You may face issues like multiple versions, outdated files, and trouble locating specific documents. These challenges waste time, increase the risk of data loss, and raise storage and retrieval costs.
Here’s why Versatile 2025 is more than just a document repository, it’s a strategic tool for modern information governance.
Return on Investment (ROI)
A strong document management system should pay for itself—and ideally, save money over time. Here’s how Versatile 2025 delivers ROI:
- Increased Productivity: Versatile 2025 automates document tasks. Staff can focus on core business activities. A centralized repository makes it easy to find and access documents, saving time.
- Improved Security: The system includes access controls, encryption, and audit trails. These features protect sensitive information from unauthorized access. Watch –> CPR for Information Governance: The Convergence of Cybersecurity, Privacy and Retention.
- Enhanced Compliance: Retention policies help meet regulatory requirements. This reduces the risk of destroying records too early or keeping them too long.
- Improved Classification: Retention policies also help identify the type of content in records. This makes it easier to find sensitive or high-value information.
- Version Control: Versatile 2025 tracks all document versions. Employees can see changes and access previous versions easily.
- Search and Retrieval: Advanced search tools let users find documents quickly. They can search by keywords, metadata, and other criteria.
Manage Documents in Place or in Versatile 2025
Versatile 2025 offers flexibility in how you manage electronic records. You can manage documents in place—right where they are stored, like in SharePoint, OneDrive, or Google Drive. There’s no need to move them to a new system. This simplifies management and reduces training needs.
Retention policies and dispositions still apply. Compliance is maintained without changing how users work with their documents.
You can also manage documents directly in Versatile 2025. This gives you full control over classification, retention, and access. It’s ideal for organizations that want a centralized, secure environment for their records.
Recommendations
Based on this business case, Zasio recommends implementing Versatile 2025 with Electronic Records Management. Here are the next steps:
- Conduct a needs assessment to identify current processes and pain points.
- Develop an implementation plan with training and support.
- Configure Versatile 2025 to meet your specific needs.
- Migrate documents to Versatile or map folders to existing repositories.
- Provide ongoing support to keep the system secure and up to date.
By implementing Versatile 2025, your organization can improve productivity, reduce costs, and achieve long-term success.
Conclusion
Versatile 2025 will transform how your organization manages documents. It offers a secure, compliant, and efficient system for electronic records. With strong retention, compliance, and security features, it provides peace of mind and easy access to critical information. This investment will deliver strong ROI and support your long-term goals.
FAQ
What makes Versatile 2025 different from a traditional document repository?
It’s more than storage. Versatile 2025 applies retention policies, ensures compliance, enhances security, and supports version control and advanced search. It’s a strategic tool for information governance.
How does Versatile 2025 improve productivity?
It automates document tasks and centralizes access. Employees spend less time searching and more time on high-value work.
Can Versatile 2025 integrate with platforms like SharePoint or Google Drive?
Yes. It manages documents in place, applying policies without moving files. This reduces disruption and training needs.
What security features does it offer?
Versatile 2025 includes access controls, encryption, and audit trails. These features protect sensitive data and ensure accountability.
What are the next steps for implementation?
Start with a needs assessment. Then, develop a tailored plan, configure the system, migrate or map documents, and provide training and support. Contact us at connect@zasio.com to get started.