When Data Becomes a Record: How to Tackle the Master Data Retention Dilemma

by Zasio | May 28, 2025 | Blog, By Zasio Staff

Is data a record? Traditionally, experts have answered no. Organizations originally designed records retention schedules for documents (official records, not raw data). However, as privacy laws expand and data volumes skyrocket, the traditional boundaries between...

The Day the Internet Archive Wayback Machine Saved My Credibility

by Zasio | May 27, 2025 | Blog, By Jennifer Chadband

We were nearing the end of a long and detailed review of our team’s global policy recommendations when one comment in the Excel sheet immediately caught my eye. I leaned in and squinted to read the small text in the Excel comment box: “Recommendation cannot be...

Common Pitfalls in Retention Schedule Refreshes and How to Avoid Them

by Zasio | May 13, 2025 | Blog, By Brandon Tuley

Introduction You started from scratch with the goal of crafting a comprehensive records retention schedule (RRS). After months of analyzing regulatory requirements, gathering feedback from stakeholders, and fine-tuning details to align the policy with your...

Town of Southampton Case Study: Versatile 2025 with Standard Physical Records Management

by Zasio | May 5, 2025 | Case Study

Introduction: The Town of Southampton, New York, known for its picturesque landscapes and vibrant community in the Hamptons, faced significant challenges managing its expanding records collection. The outdated systems and inefficient processes highlighted the need for...

Fresh Records Only: Using RIM and Your Records Retention Schedule to Eliminate ROT

by Zasio | Apr 23, 2025 | Blog, By Sieg Coronel

The Cost of Clutter Picture this: you open your fridge, and a sour smell hits you. Expired milk, wilted lettuce, and last week’s leftovers are all taking up space. Now, imagine trying to find what you need to cook a meal from that mess. Frustrating, right? If only you...