News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Trendsetting in California: Updated Record Retention Requirements for Employers
California updated its Government Code as of January 1, 2022. California Government Code Section 12946 increased the retention period for records related to personnel and job applicants to four years. Previously, the minimum retention period for these records was 2 years. The law currently reads:
It shall be an unlawful practice for employers, labor organizations, and employment agencies subject to the provisions of this part to fail to maintain and preserve any and all applications, personnel, membership, or employment referral records and files for a minimum period of four years after the records and files are initially created or received,...
Records and Information Management (RIM) Implications of Legal Holds and Litigation
Litigation is stressful! Its adversarial, complex, and mistakes can lead to bad outcomes, including penalties and increased costs for your organization. As a Records Management Professional, what can you do to prepare?
This joint presentation with the ARMA Triangle and ARMA Madison Chapters aims to introduce some RIM steps and considerations that will make the prospect of litigation a bit less stressful. Zasio consultants Jennifer Chadband and Richard Surber will share insights on RIM implications for discovery and litigation holds, including engaging key players and planning ahead for success.
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Zasio Successfully Achieves SOC 2, Type 2 Certification
BOISE, IDAHO — Zasio Enterprises, Inc., a global leader in business-to-business information governance and records management solutions, is pleased to announce that it has successfully completed the Service Organization Control (SOC) 2 Type 2 audit with respect to Zasio’s Versatile Software as a Service System.
Zasio utilizes the Versatile System to provide its suite of records and information management SaaS solutions to customers. With an unqualified opinion for Versatile controls relative to security, Zasio’s SOC 2, Type 2 attestation report demonstrates the company’s commitment to security in delivering its SaaS solutions to customers around the globe.
To comply with SOC2,...
Duty to Be Ready – Management of Vital Records
If there’s one thing that the past couple of years have taught us, it’s to expect the unexpected. Crises are sure to affect us all, whether it’s through extreme weather, natural disasters, or global pandemics. In these unpredictable times, having a strong business continuity plan has never been more important.
A pillar in any business continuity plan is protecting vital records, which are the records that allow your company to complete its most crucial tasks. Vital records are among an organization’s most important assets. For example, without access to vital records, it may become impossible to pay employees, provide services...
Meet Our Team! Heather Rice, Senior Research Analyst, Certified Paralegal
What excites you about Zasio’s products and services?
What excites me about our products and services is our customization. Every company’s records and information management needs are different, and our ability to provide a custom experience sets us apart from others in the industry. Zasio strives to stay up-to-date with the latest laws and regulations, trends, and industry standards. We also take pride in providing top-notch customer service.
Tell us about your role at...
Records and Information Management (RIM) Implications of Legal Holds & Litigation
Litigation is stressful! Its adversarial, complex, and mistakes can lead to bad outcomes, including penalties and increased costs for your organization. As a Records Management Professional, what can you do to prepare?
This joint webinar with the ARMA Triangle and ARMA Madison Chapters aims to introduce some RIM steps and considerations that will make the prospect of litigation a bit less stressful. Zasio consultants Jennifer Chadband, JD, CRM, IGP, ECMp and Richard Surber, JD, IGP, CRM will share insights on RIM implications for discovery and litigation holds, including engaging key...
When Disaster Strikes, Will Your Organization’s Records be Safe?
Natural disasters have increased in both frequency and destructiveness. In 2020, the United States experienced a record-breaking 22 weather or climate disasters that resulted in the loss of life, billions in property damage, and numerous irreplaceable items. Some of these irreplaceable items included vital business records—information that an organization needs for daily operation. Knowing which disasters to prepare for can help prevent the loss of these crucial documents.
The most severe disasters are hard to predict but not impossible to prepare for. This blog discusses some of the most recent severe weather disasters, how they have impacted vital business...
Let’s Hit the Slopes: What to Know About Colorado’s Personal Privacy Act
Have you heard the news yet? The Colorado Privacy Act has raised the brrr for the Centennial State. This past summer, Colorado’s governor signed the CPA into law, making it the third comprehensive privacy rights law among the states. On July 1, 2023, the CPA will take effect, six months after the California Privacy Rights Act (an update to the CCPA) and Virginia’s Data Protection Act (CDPA). The CPA’s passage raises a number of important questions for organizations conducting business in Colorado, such as: what does the CPA entail; who must comply; how will the law be enforced, and; what do companies...
‘Tis the Season… for a Data Breach
The leaves are changing color and falling to the ground, pumpkin spice is on nearly every store shelf, and the air is chilly—Yes, the holidays will soon be upon us. Before you start your holiday shopping or bring out the decorations, it’s important to remember that the holidays are prime time for data breaches and cyber theft.
The Cybersecurity and Infrastructure Security Agency (CISA) defines a data breach as the “unauthorized movement or disclosure of sensitive information to a party, usually outside the organization, that is not authorized to have or see the information.” Each year, many large companies...
Versatile Enterprise and Versatile ERMS Case Study: University of North Dakota, School of Medicine
Summary
The University of North Dakota School of Medicine and Health Sciences launched its records management program in 1994. The School was moving into a different building and needed to do something about the high volume of records that had built up over the years, so they hired a records manager, Susan Carlson, CRM. Susan reviewed the situation and determined the need for a records management solution to track records, and a retention schedule to identify what needed to be kept and what they could destroy. Susan interviewed different vendors and decided to implement Versatile for DOS™, Zasio’s original records...
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