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Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Records Managers and Archivists: Overlap and Distinctions
Reading Time: 2 minutes 30 seconds
As the need for professionals to manage information grows, there’s an increasing desire to define the different roles required to do so effectively. Businesses are data-driven and rely heavily on information to make crucial decisions, understand historical events, and often, to avoid litigation. This is where records managers and archivists come in to save the day. So, what do these professionals do and how do they complement each other? Read on to learn more about their backgrounds, focuses, and how they work together to maintain the records in their care.
Background
While not a...
How Do You Define the Role of a Records and Information Manager?
Reading Time: 2 minutes 30 seconds
If you’re a records manager, how do you explain your profession to the curious? If pressed for why you became a records manager, do you have a go-to answer? If you’re like many records managers, you probably have a unique background, are impeccably organized, and most likely take your job pretty seriously. Like your records manager peers, you might sometimes feel that people think you’re a glorified librarian, but you know that’s not even close to the case. Librarians have their own wonderfully complex careers, but they can’t be easily compared to records management....
Spooky Tales of Information Governance Noncompliance
eading time: 2 minutes 30 seconds
It’s almost Halloween, that time of year when many of us enjoy a good scare. However, one kind of fright no company wants to wake up to is the dark, dreaded monster of noncompliance. We often discuss household names when they face sanctions after information governance nightmares. Think the 2016 hack of Sony Pictures, the 2018 Facebook/Cambridge Analytic scandal, and the 2017 data breach at Equifax. However, it can and does happen even when we don’t hear about it. Let’s take a look at some recent thrillers in the realm of information governance.
Tales...
Pre-Employment Records Are Records Too
Read Time: 2 minutes 30 seconds
Like every organization, you’re in the business of hiring. So, what if an applicant doesn’t quite make the cut? After you send the letdown email or make the call to the hopeful candidate, you probably have some common next steps. Do you shred the applicant’s resume and toss their application? Maybe, like many businesses, you keep the resume on file in case you want to revisit the job seeker’s credentials later. Despite what you might think, there is a wrong and a right way to approach the retention of these records. We’ve touched on...
Records Management in the Movies
Create a Super(hero) Disaster Recovery Plan
If you’re like me, you often “marvel” at the large-scale destruction wrought on major cities during the epic fight scenes in superhero movies. But if you’re also an IG professional, you may wonder how businesses in places like Gotham and Metropolis recover from the aftermath. If you think mega-disasters are the stuff of science fiction, consider the following: with an estimated 10 billion habitable planets in the Milky Way, it’s only a matter of time before someone with a hammer, cape, or gold bracelets (and a perfect physique) appears to rescue us from impending...
The Right Tool for the Job
Most of us are familiar with the expression, “When all you have is a hammer, everything looks like a nail.” Well, if all you have is a hammer and you need to change the oil in your car, you’ll probably be frustrated during the attempt and less than satisfied with the results. The solution? Use the tools that were designed for the work you need to do. This same principle should be applied not only to the tools you keep in your garage but to the software you use personally or professionally. It’s going to take more than a “hammer”...
We’re Proud to Announce the Release of VR SaaS Global!
Keeping Pace with Changing Information Governance Requirements Just Got Easier
Information governance and records retention are pressing challenges for every organization. No matter what industry sector you are in or how large your enterprise is, regulatory compliance, data privacy and intelligent information management are C-suite concerns for all organizations. This is especially true for companies in information-intensive fields such as banking and financial services, pharma, and healthcare.
At the same time, organizations must also be able to preserve and present information when relevant for litigation and audit. Non-compliance or an inability to produce the requested materials in a timely manner...
The Records Manager’s Utopia: A Single Source of Truth
Reading Time: 3 minutes
Let’s talk about information. There’s so much of it, right? The plight of managing information isn’t new to you, me, or most professionals. If you need to, you’ll handle the issue on the fly, no big deal. Here’s a day we’ve all lived: you start perusing the network for the latest retention schedule for this year’s tax records at 9a, give up, and email Bill at 9:15a, because the guy knows everything about taxes. A patient two-hour wait and voila! It’s finally yours. You make your 30-second update and shoot an “instant” message to Barbara (who,...
5 Historical Tidbits that Inspired Modern Records Management
Reading Time: 2.5 minutes
Records management pros are in the trenches of modern technology, but keeping pace is no easy task. Records Managers and Archivists alike work hard to keep up with the rapidly changing industry. Attending conferences, keeping up with new legislation, and networking with other records managers are all part of the job.
As we strive to plan for the future, let’s pause for a minute and focus on the valuable and fascinating history of our profession. Read these 5 historical tidbits that inspired modern records management, if for no other reason than to appreciate how far we’ve...
Software Integrations in the World of InfoGov
Read time: 2 minutes
Picture this: you’re at the office, and you have a job to do. Naturally, you need software to complete at least some portion of your job. You’ve found that no single platform has all the features you need to complete the work. Many infogov professionals are in the same boat. Repeating data entry into multiple systems and keeping them in sync manually can be a time-consuming process. How do you address this common and frustrating issue?
Many of us use the best features from different systems and create a process to get the systems to work together,...
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