News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
The Z-Files: The Weight of Waterlogged Records
You’re about to be blown away by the Z-Files featuring licensed attorneys Rick Surber, CRM and Frank Fazzio, IGP, CRM!
In this video series, we’ll conduct experiments to learn more about records management and information governance. When we looked at the best practices for handling water damage to boxes of paper records, we found that experts are split on how much a box of records actually weighs when wet. We decided to perform our own experiment to see how much weight a box of records gains when it’s soaked. And now the results are in. Tune in...
What is SaaS? A Primer On a Not-So-New Technology
Reading Time: 3 minutes
You may use the acronym SaaS, and you may know what it stands for, but do you know what it means? What it does? Do you get confused by the other ‘aaS’ terms, like IaaS and PaaS? If so, then read on! This article will explain what SaaS is and why you’ll want it.
These terms are relatively new, but the concepts behind them are not. In fact, early mainframes used the same model. Users accessed a central computer through “dumb terminals” (keyboards and monitors only). Likewise, the first World Wide Web consisted of university mainframes...
Three Traps to Avoid When Reading Records Retention Laws
What’s included in a records retention requirement? Allow me to get a little Shakespearean on you. That which we call a records retention requirement, no matter the wording, would still have the same effect. If this were true, it would be sweet. Unfortunately, wording can create some major differences in retention requirements. A law’s wording, punctuation, definitions, and title headings can all shape the meaning of which records are regulated. This article will explore common traps you can fall into as you try to decipher records retention laws. But first, what are the components for a records retention law?
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It’s Tax Season Again: How Long Do You Keep Your Records?
Here comes Tax Day! You might be wondering how long you need to keep your tax records. Maybe your company has a records retention plan based on legal requirements, standard industry practices, or internal policy. Or maybe for tax records, you follow the accepted 3-year record retention period for tax documents. Three years might sound like long enough, but are you thinking about federal and state audit limitation periods? These regulations could potentially impact the time you keep such records.
Many people know that the federal IRS tax audit period is 3 years (or 6 + years if the IRS...
Ask the Expert: Blockchain FAQ
1.) Is blockchain software secure?
This question is likely the first thing an IT professional will ask. Many news articles have publicized “hacks” in which thieves made off with millions in Bitcoin and other digital currency. The recent Coincheck heist and the famous Mt. Gox hack are classic examples. However, security vulnerabilities in blockchain are a common misconception – these breaches are almost exclusively failures in enterprise IT security practices rather than flaws in blockchain software. Generally, blockchain software is nearly hack-proof due to strong encryption—the only way to hack it is to guess the private key through trial and...
Blockchain for Information Governance: Vetting a Solution
In the last article, we explored potential uses for blockchain technology in records management and information governance. Several startups have pilot projects for blockchain records management software, but none have been brought to market yet. Once blockchain software solutions are available, organizations thinking about a switch to blockchain should carefully consider the ways the software addresses some of these key challenges and technical hurdles. This will help ensure the software is right for their organization before investing in blockchain technology.
Validation
An organization would first need to ensure there is a feasible way to validate new blocks. Then, it would...
MER Conference, May 7-9, 2018
We’re excited to be attending the 2018 MER Conference in Chicago, IL, May 7-9. Have questions about how to handle records retention for emails, social media posts, or other types of electronic records? Want to learn more about how to manage the potential impact of the GDPR? Wondering how to keep up with Cloud? Schedule one-on-one meetings with us to discuss your pain points and learn more about managing electronic records. We would love to hear what you have been working on and share our experiences to see how we may be able to support–whether it is demonstrating the power and efficiency of...
Searching for Consistency in the Age of Upgrades and Acquisitions
Perhaps it’s a sign of growing older, but I’ve become crankier over the years as my favorite brands or styles disappear without warning. Whether it’s running gear, toothpaste, deodorant, or a favorite coffee shop snack. Once I find what I like, I stick with it. Then, some very smart people determine that what I like isn’t good enough so they “new-and-improve” it, or they get rid of it entirely. New is great. How did I live without a smart watch? I even welcome disruptive technologies, like Uber. But don’t make me figure out which cereal to buy every week at...
Blockchain for Information Governance: The IG Use Case
In the previous article, we looked at some of the basic features of blockchain technology. While Bitcoin and blockchain have made a splash in the payments space, many investors and futurists also herald blockchain technology’s potential to reshape other business and economic sectors. The value of blockchain’s immutable, uninterruptible, incorruptible framework doesn’t end with payment transactions. There are many potential uses in other applications that rely on trust, security, and auditability of data. Entrepreneurs have proposed applying the technology to everything from proxy voting in shareholder meetings to managing globally distributed supercomputing. Ideas even include a “smart grid” to allow...
Imports and Conversions and Migrations…Oh My!
Behind every business is data, and one of the core elements of a records management program is organizing this data so you can apply retention policies. But data comes in obvious and not-so-obvious forms. Records managers know an effective Records and Information Management (RIM) program must deal with a wide variety of information sources. These might include current and legacy software applications, spreadsheets, homegrown databases, as well as scanned and paper records, just to name a few.
How much effort is involved in searching for information when it’s in so many different places? What happens when the original software is...
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