News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Biometric Authentication and Considerations for the Information Professional
MasterCard recently announced that it is going live with biometric payment authentication in certain European markets with a worldwide launch expected in 2017. In brief summary, mobile payments are authenticated through either facial or fingerprint biometric recognition, which is delivered through a corresponding app.
The use of biometric data is increasing as people are introduced to and adapt to using their unique body identifiers for authentication purposes (i.e., accessing iPhone though fingerprint). But achieving user buy-in is only part of the equation from an information management perspective, as once the practice is adopted the company utilizing the technology faces a variety...
Implications of Statutes of Limitations, Privacy & Handling Requirements on Information Management
All enterprises, whether they be commercial, governmental, charitable, or any other structure, are required to follow information management regulations in some way; there are even laws regulating the president of the United States. This article discusses several regulatory requirements that impact enterprises during information creation, custodianship, archival and disposition cycles. Good practice requires the identification of information types that constitute official records and the creation of a Records Retention Schedule (RRS) to manage the official records. RRS’s specify (among other things) how to properly retain records and what steps are necessary in retaining and disposing of records to comply...
Going Digital: Considerations for Planning Conversion Initiatives
As more companies invest in efforts to reduce their paper footprint, we recommend taking into consideration a few key guidelines when moving forward with data conversion initiatives to scan or image paper records.
Initially, a determination must be made on whether the documents are suitable candidates for conversion. There are many reasons why a document should be maintained in paper copy, including:
- Highly confidential/sensitive material that should not be exposed through a digital migration
- Legal requirements to maintain in paper format (e.g., wet signature, dual copy requirements and so forth)
- Evidence of certain important legal obligations or rights (e.g., contracts...
Zasio Invests in Expanding Information Governance Knowledge Base; Inks Sponsorship with the Information Governance Initiative
Collaboration furthers mission of both companies to provide businesses across the globe with Information Governance best practices through industry leading research, technology and consulting services
BOISE, ID – August 25, 2016 – Zasio, a global leader in Information Governance (IG) technology solutions and consulting services, today announced that it has joined the Information Governance Initiative (IGI), a cross-disciplinary consortium and think tank dedicated to advancing the adoption of Information Governance, as a Supporter.
“We are excited that Zasio has joined the IGI in our effort to promote the adoption and professionalization of information governance,” said Barclay T. Blair,...
ROT Introduction & Prevention Tips
ROT stands for Redundant, Obsolete, and/or Trivial information and includes all information NOT being stored for a valid business, legal or common practice purpose. It is duplicative of official records, past its useful life, and/or information that does not meet the standard for an official record. Also, it’s important to remember that ROT consists of both physical and electronic information, including email.
Examples of why it is problematic:
- Storage is expensive. Although it seems like less of a problem to store ROT electronically it can actually be more expensive in the long term than paper. For example, extensive ROT...
New eDiscovery Horizons: Employee Personal Devices
When we think about the universe of discoverable records during the course of pending litigation, we usually call to mind all of the business records responsive to the other party’s claim. Most businesses generally assume that the scope of discoverable documents includes only work-related items in the company’s custody: work emails, papers, documents on company workstations and servers, etc. Private emails and files on employees’ own personal devices and home computers, it is often presumed, are beyond the purview of litigation. However, a recent ruling in a Federal case from the Eastern District of New York has potentially upended this...
Managing Legacy Data through the Migration Process
Data management in the modern era faces complications from numerous facets, including controlling volume and securing information from breach. Perhaps less discussed publicly, but a problem faced by every company, is the challenge of migrating data from legacy systems.
Systems commonly become obsolete as they are retired by the provider, new technology and features pique interest, or the organization changes. Regardless, once a determination is made to transition, the migration of the data must be properly managed. The features and functions of the new system, as well as the character and use of the impacted data, will dictate...
DNA-Based Storage: The Future of Data Archiving?
What if there was a storage medium capable of storing billions of gigabytes of data in the size of a sugar crystal, with the ability to securely preserve it for centuries without decay or data loss? How far-fetched does it seem to be able to shrink the same amount of information currently filling a big data center down to the size of a sugar cube, and then to store it in a garage for hundreds of years without deterioration? With the development of DNA-based storage, this dream is closer to reality than we might think.
As the digital universe expands...
Designing the Modern Records Management Solution
Records Management in Design
Records management isn’t a topic designers often hear about in the design industry. Before the existence of digital art, designers organized artwork in humidity-controlled environments to protect the materials and increase longevity; but implementing a records management application or process was rarely considered because the need for records management wasn’t there.
However, records management is now an important topic for most businesses. To this day, there are some in different industries that still create, manage and store physical records. Fortunately, with the advancement in technology, businesses can easily manage various types of physical files and...
Zasio Announces Significant Growth and Expansion in First Half of 2016
The leading provider of customizable Information Governance and Records Management solutions and consulting services reports addition of 21 new customers, significant updates to its suite of Versatile™ solutions and new employees
BOISE, Idaho—June 29, 2016— Zasio, a global leader in Information Governance (IG) technology solutions and consulting services, today announced that it has secured new business – including technology and consulting services – from enterprises spanning a variety of key industries, including Government, Banking/Financial and Food & Beverage with 21 new clients, including The City and County of Denver, Ford Foundation, The Bank of Ghana and Papa John’s....
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