News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
On the Road: Zasio to Attend NAGARA Annual Conference in Atlanta
Zasio is hitting the road this summer and will be attending the National Association of Government Archives and Records Administrators (NAGARA) annual conference in Atlanta July 16-19.
Warren Bean, Zasio's Vice President of Technology & Product Development, will exhibit during the conference.
Warren will highlight the industry's premier retention schedule and records management software, Versatile 2023! It's a single platform and interface that gives you the ability to manage all aspects of your records management program — retention schedule management, physical records management, and electronic records management.
With Versatile 2023, pick the functionality you need now and rest easy knowing that if your needs evolve,...
Successful RIM Initiatives Invest in Project and Change Management
Creating—and many times just updating—an enterprise records and information management program represents considerable organizational change.
From the CEO to the front desk assistant, most roles spend large parts of each day interacting in some way with the organization’s records and information. Altering how they collect, process, store, and dispose of this takes more than RIM subject matter expertise—it also takes project and people smarts.
This article discusses project and change management fundamentals that should be amply applied to any RIM initiative—whether you’re launching a new program or updating an existing one.
It All Starts With Planning
You’ve assembled your RIM...
Developing RIM Program Executive Sponsorship Part 2: Landing an Executive Sponsor
Welcome to the second part of our series on developing executive sponsorship for your records management or information governance project. If you recall, in the first article, we discussed:
- Selecting a potential executive sponsor
- Preparing an effective pitch
Now that you’ve identified your desired catch and cast your line, let’s discuss how you can reel them in and keep them invested—especially when a failure to implement your project could expose your organization to costly regulatory penalties.
Getting an executive sponsor committed can be a lot like fishing: after much preparation and a little luck, you’ll feel that first nibble...
Versatile Enterprise™ Case Study: The City of Bellevue
Summary
The City of Bellevue, Wash., has been a Zasio customer for three decades. From the early days of Versatile for Windows (1994), and transitioning to Versatile Enterprise in 2001, the city needed a powerful tool for its records management program.
Today, the City manages 13,000 boxes in off-site storage.
“Before we had Versatile (Enterprise), we didn’t have an electronic system to manage our off-site records or retention – it was all paper-based,” Bellevue’s City Records and Information Manager, Danelle Court, said.
“Obviously, we are not as heavily paper-based as we used to be back in the late 1990s, or...
Tech Talks: Get to Know Versatile 2023 Better!
You’re busy—we get it.
You know making the most of your Versatile software will make life easier, but it's tough to find time to read documentation or schedule training. That’s why we’re rolling out a new learning opportunity exclusively for Zasio users, called Versatile Tech Talks!
They are quick, informative (and free).
Each virtual session, hosted by Warren Bean, Vice President of Technology & Product Development, will highlight a specific feature of the Versatile 2023 software.
The sessions will run for no more than 30 minutes—15 to 20 minutes to highlight a feature of the software, and the remainder for Q&A. No matter which...
How Identifying Personal Information Can Help Boost Your RIM Program
Identifying the record series in your retention schedule that contain personal information is a strategic step to advance your records and information management program. Not only will you be more mindful of the record series that contain personal information, but you’ll also gain a more detailed understanding of the sources from which you acquire personal information.
So if you’re looking to further your organization’s RIM program, considering the types of personal information in your RRS is a wise step forward. Once you determine the types of personal information within your organization’s records cache, legal requirements, operational needs, and risk considerations...
CPR for Information Governance: The Convergence of Cybersecurity, Privacy, and Retention
In today’s digital landscape, the convergence of cybersecurity, privacy, and retention escalates the importance of retention scheduling. Join us for an insightful discussion where we delve into the critical interplay between these three domains and explore how they impact records management. During this session, Warren Bean, Zasio’s Vice President of Technology and Product Development, along with Zasio legal counsel Will Fletcher, will highlight three critical components:
- How records management and retention scheduling activities have moved from the basement to the board room
- The impact of privacy laws and cybersecurity threats on information taxonomies and records disposition.
- How combining cybersecurity,...
Zasio VP of Technology & Product Development to Present During ARMA Webinar Series
Warren Bean, Zasio’s Vice President of Technology & Product Development, has been invited to participate in ARMA International's upcoming webinar series, "Building a Retention Schedule 2.0."
Warren will speak in the second scheduled webinar, "Record Retention Schedule Management Software," on Thursday, April 11 at noon (MT). The session "will equip you with the necessary insights to leverage technology effectively, gain support, allocate budget funds, and select the right software solution for your organization," the description states.
Other industry professionals will join Warren for this important panel discussion. Register —> https://bit.ly/3Tmh441
...
Understanding President Biden’s Executive Order on Sensitive Personal Data
On Feb. 28, 2024, the Biden administration issued a new executive order fortifying protections for the sensitive personal data of Americans and mitigating the risk of exploitation by foreign adversaries. This directive holds substantial implications for global enterprises, particularly those with extensive international operations.
Under the EO, key government departments, including Justice, Homeland Security, Health and Human Services, Defense, Veterans Affairs, and the Consumer Financial Protection Bureau, are tasked with executing various provisions of the order. These provisions encompass regulating access to government-related data, establishing security standards to prevent unauthorized dissemination of Americans’ data, and mandating federal contractors and grant...
Developing Privacy as a Retention Schedule and Program Foundation
By now, you’re likely aware of all the happenings and the new privacy laws. Keeping up with the changes and breaking down important requirements is no easy feat. But, the other half of the battle is figuring out how to integrate, implement, manage, and track all the requirements. During this Virtual Coffee, we’ll walk you through some of the practical aspects of incorporating privacy requirements into your program, including designing and building them into your framework, along with the important aspect of the alignment and management of supporting information, including the legal citations and integral stakeholder information.
Bringing all the...
Research Analyst
Zasio is seeking a full-time legal research analyst to join our team at our downtown Boise office researching records and information management (RIM) and privacy laws in the U.S. and worldwide.
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ZConnect
Stay up-to-date with Zasio
News and events
Product releases and updates
Conference and event announcements
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A pioneer in information governance, we continue to expand our technology and consulting services to help businesses of all sizes maintain the highest records management and retention standards.