News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Dawning Digital Dark Age
The accelerating pace of technology continues to change the way we communicate and do business. Systems, software, and file formats are in a constant state of flux, rapidly altering how we create, use, and store our data and documents. But the emphasis today is on innovation and productivity, often without consideration for how information will be retained and preserved for use in the future. Some experts have even speculated at the possibility that, as a consequence of the rapid technological development, in the future we may inadvertently render huge quantities of legacy data unreadable, obscuring the past and clouding the...
Keeping Tax Records: Is Three Years Enough?
As tax day quickly approaches, the question might come up as to how long tax-related records should be kept. Your company might already have a records retention plan in place for its various records and data, based on legal requirements, common industry practice, or internal policy. Or perhaps, in the case of tax-related records, you follow the generally accepted and oft-quoted 3-year tax record retention period. While at first glance this may seem sufficient, are you also considering federal and state audit limitation periods? Depending on your current retention practice or policy, this could potentially impact the time you keep...
What does a Permanent Retention Period Really Mean?
ARMA (Association of Records Managers & Administrators) defines a permanent record as a “record that has been determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.” Continuing preservation implies that it extends for a long time, but just how long? Does retention end if the company goes bankrupt, or if the business unit owning/creating the record divests?
While counter-intuitive to the normal use of the word, the common Records Management understanding of a permanent retention period is normally framed in the context of a company’s existence. After all, what good are a...
Tips to Prepare for the EU Financial Instruments Directive’s Communications Preservation Requirements
Implementation of the “Markets in Financial Instruments Directive” or MIFID II is most likely delayed until at least early 2017, but companies should not delay in taking steps to prepare for its elevated communications record-keeping requirements. The EU Commission’s second MIFID broadly applies to any business that is involved in the distribution and/or trading of financial instruments in the European Union. Quite possibly one of the most aggressive post-financial crisis reforms from an oversight and compliance perspective, the implications for companies are extensive and should not be taken lightly.
While comprehensive planning for compliance is a bit tricky due to...
iPhone Encryption Debate Underlines the Importance of Robust Security Measures
Digital encryption technology has been recently subjected to public pressure and oversight by Congress, Federal Courts and law enforcement agencies. In the wake of the San Bernardino terrorist attacks and the ongoing public struggle between Apple and the Federal Bureau of Investigation over access to encrypted iPhone contents, it was revealed that the company does have the potential capability to design a “backdoor” software tool that would permit its holders access to the decrypted device contents of nearly any iPhone. Even without this affirmation, the existence of vulnerabilities within commonly used technologies is well supported by the increasing frequency of...
Preventing Headlines with Information Governance
The use of social media sites by elected officials have recently come under heavy scrutiny as one official in Pima County, Supervisor Ally Miller, allegedly deleted comments from her “official” social media Facebook page, while other public offices banned accounts from commenting. These actions were fully preventable with sound information governance practices. Here are three glaring, but preventable, issues that could have saved the county from being public fodder for the news.
1. Issue: Based on news reports, it is not clear whether Supervisor Miller understood that comments to the social media page constituted a “public record” or that deletions could...
Anonymization and Compelled Destruction Requirements for Companies
INTRODUCTION
Data privacy laws complicate the ability of companies to manage information by: (1) compelling their destruction before fulfilling business or operational needs; and (2) limiting how information can be shared or transferred. This article discusses anonymization techniques and options to deal with compelled destruction requirements for companies collecting and storing personal information for valid business reasons. It also briefly explores arguments about sharing, transferring, and even publishing personal data that has been anonymized.
Laws
To explain the options anonymization can provide, it’s useful to first set the legal landscape by discussing data privacy laws and definitions. A type of...
Gazing into the Crystal Ball – Applying Predictive Analytics to Information Governance
INTRODUCTION
Imagine a future as depicted in the Tom Cruise thriller Minority Report, in which police arrest future criminals before they commit the crime, based on predictive foreknowledge. That future is not so far-fetched, as companies such as Amazon work to ship packages to you before you order them, hospitals and doctors treat you based on predictions of your future health, employers assess job candidates based on future predictions, and, yes, even law enforcement prevents crime based on forecasts of future criminal offenses. More than ever, companies are utilizing new and evolving forward-thinking technology to gain...
ARMA Great Northwest Region Education Conference – April 25-27, 2016
Soo Kang, IGP, CIPP/US, Director, Consulting Division and General Counsel at Zasio, will be speaking at this year’s ARMA Great Northwest Region Education Conference. Mr. Kang’s topic, “Keep Everything” — the New Reality? The Tension Between Value and Risk in the Data Equation will address complexities previously unimagined in a paper world. Please join his session, or stop by our booth to learn more about the major issues — in both the paper and electronic world — facing both private and public sector organizations today. For more information, visit ARMA Great Northwest Region.
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ARMA International Conference & Expo – September 25-27, 2016
This year’s ARMA International Conference & Expo will mark Zasio’s 28th consecutive year as an exhibitor. The conference draws an estimated 2,000 information governance professionals from around the world. Recognized as the premier event for information governance, this conference has a powerful reputation for education, technology, and solutions. For us, it’s a wonderful opportunity to say hello to many of our valued customers. Please stop by our booth to see a demonstration of our latest technology solutions, or learn about the challenges and success stories from recent consulting engagements.
For more information, visit ARMA Conference.
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