News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Practical Strategies for Electronic Records Management
So, you’ve spent months developing, reviewing, revising, and approving a corporate retention schedule so that every conceivable record type is covered and users can easily find the policies they need. Now what? How do you turn that policy into consistent practice?
In this webinar, Zasio’s Warren Bean, CRM, offers practical tips on applying retention rules to various types of electronic repositories, even the slippery ones like email, cloud drives, and messaging platforms.
...Implementing Privacy by Design
Privacy by Design is a framework that requires the proactive consideration of privacy in the design and operation of business practices and IT systems. While this might sound simple in concept, it can be difficult to implement in practice, especially if privacy is not your day-to-day role!
In this webinar, we simplify PbD with an overview of the concept and discussion of some of the key privacy principles and implementation techniques. We also provide you with some key elements that you can use in your office to help your PbD framework move from concept to good practice. Whether you’re a...
Working from Home: Privacy, Security, and Information Management Tips for a Remote Workforce
The COVID-19 pandemic and “shelter-in-place” orders have upended offices across the country, forcing businesses and workers to rapidly adapt to our new remote work reality. Although lockdown restrictions are gradually easing, remote work is likely to remain a common feature of office life for the foreseeable future. But while working from home brings a new set of challenges and risks for employers and workers, it also presents an opportunity to reflect on how we work and find new ways to improve. Employers can help their workers stay productive at home without intruding into their private lives. Employees can still keep...
While Your Employees were Sheltering, Cyber Criminals were Attacking
While the majority of companies sent their employees home to shelter-in-place and work remotely during the early stages of COVID-19, cybercriminals took advantage of the increased online activity and poor security on home networks.
The FBI Internet Crime Complaint Center (IC3) has received 3 to 4 times the number of cyber-attack complaints due to the COVID-19 pandemic. Tonya Ugoretz, the deputy assistant director of the FBI’s Cyber Division, said that the “rapid shift to telework” has opened a huge amount of cyber vulnerabilities for hackers to exploit. Many companies came to find out that their data was vulnerable. Whether it’s...
Researching and Analyzing Legal Records Retention Requirements
Records and Information Management (RIM) professionals often struggle with determining how long records should be retained for legal purposes. In-house counsel, staff attorneys, and law departments are usually too busy keeping up with litigation and regulatory projects to help with RIM research, leaving these efforts to the RIM Team. This webinar explores what factors go into determining the legal retention requirements, such as state/federal laws/statutes/guidelines, statutes of limitations, accrediting body requirements, duration of licensures, and other legal factors.
During the webinar you’ll learn:
- Questions records managers should ask their business units to get a starting point for their research. ...
Retention Schedules 101
Whether you’re new to records management or just want to brush up on records and information management awareness for yourself and teammates, this webinar, Retention Schedules 101, will guide you through the fundamentals of records retention schedules and highlight the core principles and theory behind their construction and use. During this webinar, we cover such topics as:
- What is a records retention schedule, and how do they function within an organization?
- Why do organizations need to create one, and what benefits do they provide? ...
Race for a Vaccine: Recordkeeping Implications for Pharmaceutical Companies
The world is in a race to manufacture and produce a safe vaccine for COVID-19. This has led to an unprecedented pace and volume of clinical trial documentation for the many companies and organizations competing in this race and particular implications for trial participant consent and pharmacovigilance requirements.
In the race for a vaccine, Russia recently unveiled “Operation Sputnik,” approving a vaccine ready for human use and is being administered to essential workers. Russia is the first country to claim it has a working vaccine. China revealed it has approved an experimental vaccine and is administering doses to high-risk professionals...
Versatile Enterprise™ Case Study: The University of Washington
Summary
The University of Washington has had a records management program in place since 1965, with its formal records center opening in 1971. Since opening, the records Center had been through several changes, including the move to an automated system in the 80’s and transitioning through multiple solution providers during the 90’s. The University was unable to find a solution that could not only handle their large amount of data, but also provide easy, functional reporting on their data once it was in the system.
“I think what it really boiled down to, to put it simply, is that...
Versatile Retention™ Case Study: The Inter-University Council of Ohio and Ohio State University
Summary
In Ohio, there are 14 public universities that make up the Inter-University Council of Ohio (IUC), an organization established to help coordinate items of common interest and concern between its members to sustain and improve the quality of higher education. One of the initiatives that falls under the IUC umbrella is records management.
In 1989, a group called the IUC Campus Legal Counsels committee created the IUC’s first binder-style paper retention manual, which was the start of records retention among the ICU institutions. The information in that manual was eventually moved into records retention and citation software where archivists...
Zasio Consulting Services Case Study: Southwest Gas Corporation
Summary
Southwest Gas Corporation, a provider of natural gas services to more than 1.9 million customers throughout Arizona, Nevada, and California, set out to streamline its approach to information management by partnering with Zasio Enterprise’s Consulting division. Together, the two industry leaders developed key strategies to drive compliance, collective corporate buy-in, and simplified and sustainable solutions.
“As a public utility, our company is required to conform to local, state, and federal laws, as well as Utility Commissions requirements in several states. Zasio’s extensive experience and exhaustive research helped us to more clearly and simply define our retention requirements, as...
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