News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Versatile Enterprise™ Case Study: The University of Washington
Summary
The University of Washington has had a records management program in place since 1965, with its formal records center opening in 1971. Since opening, the records Center had been through several changes, including the move to an automated system in the 80’s and transitioning through multiple solution providers during the 90’s. The University was unable to find a solution that could not only handle their large amount of data, but also provide easy, functional reporting on their data once it was in the system.
“I think what it really boiled down to, to put it simply, is that...
Versatile Retention™ Case Study: The Inter-University Council of Ohio and Ohio State University
Summary
In Ohio, there are 14 public universities that make up the Inter-University Council of Ohio (IUC), an organization established to help coordinate items of common interest and concern between its members to sustain and improve the quality of higher education. One of the initiatives that falls under the IUC umbrella is records management.
In 1989, a group called the IUC Campus Legal Counsels committee created the IUC’s first binder-style paper retention manual, which was the start of records retention among the ICU institutions. The information in that manual was eventually moved into records retention and citation software where archivists...
Zasio Consulting Services Case Study: Southwest Gas Corporation
Summary
Southwest Gas Corporation, a provider of natural gas services to more than 1.9 million customers throughout Arizona, Nevada, and California, set out to streamline its approach to information management by partnering with Zasio Enterprise’s Consulting division. Together, the two industry leaders developed key strategies to drive compliance, collective corporate buy-in, and simplified and sustainable solutions.
“As a public utility, our company is required to conform to local, state, and federal laws, as well as Utility Commissions requirements in several states. Zasio’s extensive experience and exhaustive research helped us to more clearly and simply define our retention requirements, as...
Versatile Enterprise™ Case Study: Service Corporation International
Summary
Service Corporation International (SCI), North America’s largest provider of funeral and cemetery services, narrowly dodged a disaster after a tropical storm flooded
downtown Houston, Texas submerging all of the company records that were stored in the basement. The natural hazard prompted SCI to freeze-dry 2.3 million records and partner with Zasio Enterprises, a global expert in information governance and records management.
“Zasio has been great to work with, especially the techs. No matter what questions or concerns there are, they take time to understand what is going on and help you to understand the how and why...
Versatile Enterprise™ Case Study: Utah Division of Archives and Records Service
About the Utah State Archives
The Utah Division of Archives and Records Service assists all Utah government agencies with managing their records, preserving records of enduring value, and
providing quality access to public information.
“Zasio upgraded Utah State Archives to Versatile Enterprise and integrated all three systems they already had in place into one program. Zasio coded Versatile so it could continue to manage both the temporary records that would eventually be destroyed, as well as their historically valuable permanent collection.”
Evaluating the Current Program
In 1991, Utah State Archives began using Zasio’s flagship records management solution, Versatile Enterprise....
Versatile Enterprise™ Case Study: How a Global Leader in Oil Exploration and Production Streamlined Their Records and Information Governance Program
Background
The featured company works across a variety of industries from oil and gas, power, and refining, to real estate, ranching, and infrastructure. Therefore, they needed
to find a solution to help them create a records and information management program capable of managing their records and retention with the same scope and flexibility as their business.
“I’ve used Versatile since 1993 and cannot imagine performing my daily responsibilities without the product. Whenever I have questions, I can rely on the outstanding services offered by the Zasio Enterprises support group. “ -Records Retention Coordinator
Creating a Digital Records Management...
Versatile Enterprise™ Case Study: Idaho State Historical Society
Summary
Established as a state agency in 1907, the Idaho State Historical Society (ISHS) is an extraordinary system of cultural and historical resources, including the Idaho
State Archives and the State Record Center. These programs deliver essential state services by providing critical storage and preservation needs of government
records to 80 state agencies, 44 counties, and 230 cities.
ISHS recognized that their three unsupported, unintegrated legacy records management systems needed to be replaced. They knew they needed a single, long-term sustainable solution that could meet the varying needs of their diverse customer base. The former resources were increasingly...
Consulting Services Case Study: Highmark Inc.
Summary
Highmark Inc. is a national, diversified health care partner serving over 5 million members across the United States through its businesses in health insurance, dental insurance, vision care, and reinsurance. Prior to engaging Zasio Enterprises, Highmark did not have a formal records management program. Records were being managed from one department to another and in most instances, everything was being retained permanently, including email. Even when not required by a specific regulation, both the paper and electronic versions of the same record were retained. A listing of record series and their retention periods existed for offsite storage, however, destruction...
Versatile Enterprise™ Case Study: The City of Kodiak
Summary
The City of Kodiak serves more than 6,000 residents in Kodiak, Alaska. In 2003, the City Clerk started to work on a comprehensive management system at the direction of the City Council. They were in need of a solution that could consolidate processes and manage their electronic and physical records efficiently. In 2005, an independent consultant working with the City Clerk recommended Zasio for the company’s robust technology solution offerings that addressed each of the outlined needs. Since the start of the partnership, the two entities have implemented a solution that takes into consideration the intricate needs of the...
Versatile Enterprise™ Case Study: The City and County of Denver
Summary
The City and County of Denver had a need for a records management solution that could manage their physical records but also handle more than 7 million electronic records contained in an existing repository. This need arose out of the inability to consistently destroy electronic documents based on a centralized retention policy, so they needed an organized solution that also contained a retention schedule to purge documents based off specific record classifications.
Project Snapshot • 7 million electronic records • Integration with existing electronic records repository, Alfresco • Fully traceable process with 30-day recovery window • Room for...
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