News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Molecular-Based Data Storage
As technology continues to advance at a dizzying pace in nearly every aspect of our lives, this holds true for data storage solutions as well. Coming down the pipeline are some big (or, more accurately – minuscule) and exciting developments in the ways we store our digital data!
DNA storage
In a prior post, we discussed the fascinating possibilities of storing data on strands of DNA. The basic rundown of the process involves digital data being chopped up and stored as synthetic DNA molecules in sequenced strands. These strands are synthesized into actual DNA, which can be preserved for long...
Instant Messaging in the Workplace and Mitigating Risks
In today’s digital age, communicating between colleagues in the workplace is easier than ever before. Instant Messaging (IM) tools such as Slack, Microsoft Teams, and Google Hangouts allow employees to quickly chat, share documents, and create meetings efficiently. While IM and traditional email platforms have similar operations, IM streamlines the process by showcasing message threads directly on the user’s screen rather than going through an inbox. For this reason, companies are increasingly choosing IM over email to perform daily tasks and improve productivity. Companies are now quickly scrambling to understand the risks associated with these tools and how to implement...
Z-Talks: Pre-Conference Education Sessions – October 20, 2019
E-Discovery and the Importance of Having a Records Retention Program that Includes Electronic Records
Discovery: the act or process of discovering. In a lawsuit, discovery is the process of sharing information that is relevant to a particular legal action or proceeding. With the rapid growth of technology and electronic data, the discovery process has evolved to include a new way of discovering information: electronic discovery or “e-discovery.” Why all the buzz about e-discovery? Computers are being used now more than ever by families, businesses, lawyers, doctors and even the courts. Computers allow us to work more efficiently, cut costs, communicate and store large amounts of data. It is important for a business to...
The Age of the Cyber Breach and the Value of Information Governance (IG)
Companies today are maximizing the value and usability of information like never before. Unfortunately, so are cybercriminals. During the first half of 2018, more than 3.3 billion records were compromised, with malicious outsiders being a major cause.
In the fight against cyber breaches, companies are at a steep disadvantage for many reasons. First, the internet was not designed with security in mind. It grew out of an experiment to send messages between researchers’ computers over a network. And its users grew so fast that the network, established on a foundation of collaboration and trust, remained a platform where...
Proposed New York Privacy Act Breaks New Ground on Personal Data
Now that the one-year anniversary of the GDPR implementation date has come and gone, many in the business world are collectively exhaling after a long and arduous period of privacy compliance efforts. But the respite is short-lived: preparations are already underway to handle the new California Consumer Privacy Act (CCPA), which will go into effect on January 1, 2020 (pending any last-minute amendments during the interim). The CCPA has a one-year lookback period, meaning that CCPA-compliant recordkeeping should already be well underway. However, another challenging new privacy law is already potentially looming on the horizon. New York lawmakers recently introduced...
Archive Law, Is It Just Applicable to Governments?
A National Archives Agency preserves official documents, photos, artifacts and records that have important historical value to a country. The purpose of an Archive’s Agency is to preserve these important records for future generations and provide public access to these records.
Why are archive laws so important? Archive laws set out standards for preservation of records and regulations for accurate record-keeping from their creation to disposal or storage. Archive laws also set mandatory standards for security, storage conditions, protection of records from damage or loss, as well as conditions for storing records in specific mediums.
At first glance, archive law...
The Importance of Being Permanent
The effect of the word permanent “is rarely pure and never simple” when it comes to records management. In the post-GDPR world, how you interpret and implement the word “permanent” into your retention schedule—as either a long-term retention period or a hardcopy format—could cost you significantly.
The Association of Records Managers & Administrators (ARMA) defines a permanent record as “determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.” But what exactly does continuing preservation mean? Does it refer to the period of time you are supposed to retain information, or could...
Leveraging Google for More Effective Legal Research
Need to do some legal research? Are you having trouble locating a specific requirement, page or article on a website? Here are a couple of ways to leverage Google and its tools to make your life easier and your research more effective:
Use advanced search operators
We all know and have used Google to search for things, and by-and-large, it is a powerful and sophisticated search engine that gets the job done. If you want to take your searches to the next level, however, it is all about “search operators.” Search operators are special characters or commands used in a...
EU’s New Whistleblower Directive & Impacts on RIM
Whistleblower Directive Quick Overview
The EU recently approved a new Whistleblower Directive promoting common minimum standards designed to enhance protections for Whistleblowers and prevent retaliation for participation in whistleblowing activities. The directive allows for reporting of breaches of law both internally within companies, and externally, directly to national and EU authorities, and requires the creation of channels and procedures for reporting and following up on reports. The directive applies to legal entities in the public sector, and also private entities with 50 or more employees, annual business turnover or annual balance sheet total of EUR 10 million or more, or entities...
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