News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
The Importance of Being Permanent
The effect of the word permanent “is rarely pure and never simple” when it comes to records management. In the post-GDPR world, how you interpret and implement the word “permanent” into your retention schedule—as either a long-term retention period or a hardcopy format—could cost you significantly.
The Association of Records Managers & Administrators (ARMA) defines a permanent record as “determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.” But what exactly does continuing preservation mean? Does it refer to the period of time you are supposed to retain information, or could...
Leveraging Google for More Effective Legal Research
Need to do some legal research? Are you having trouble locating a specific requirement, page or article on a website? Here are a couple of ways to leverage Google and its tools to make your life easier and your research more effective:
Use advanced search operators
We all know and have used Google to search for things, and by-and-large, it is a powerful and sophisticated search engine that gets the job done. If you want to take your searches to the next level, however, it is all about “search operators.” Search operators are special characters or commands used in a...
EU’s New Whistleblower Directive & Impacts on RIM
Whistleblower Directive Quick Overview
The EU recently approved a new Whistleblower Directive promoting common minimum standards designed to enhance protections for Whistleblowers and prevent retaliation for participation in whistleblowing activities. The directive allows for reporting of breaches of law both internally within companies, and externally, directly to national and EU authorities, and requires the creation of channels and procedures for reporting and following up on reports. The directive applies to legal entities in the public sector, and also private entities with 50 or more employees, annual business turnover or annual balance sheet total of EUR 10 million or more, or entities...
EU’s New Copyright Law Will Drive Information Governance Investments
The EU recently overhauled its copyright regulatory framework with the EU parliament’s adoption of a sweeping new law: EU Directive on Copyright in the Digital Single Market. As in the US, the EU’s last major update to copyright laws was undertaken at the turn of the century, and the internet landscape has since changed dramatically. Many novel new digital use-cases—think memes and re-tweets—had not been envisioned by the original law, and with these innovations have come new challenges and frictions for intellectual property rights. While the new copyright law makes numerous changes, one of the most significant and...
Pharma Industry Records and Information Management In Brexit Limbo
Along with the rest of the world, the pharmaceutical industry anxiously awaits the resolution of Brexit. Their nervous anticipation is for good reason; the past few years after the UK’s vote to leave the European Union have brought great uncertainty for EU licensed pharmaceutical companies with UK operations. Following the abrupt move of European Medicines Agency’s headquarters from London, UK, to Amsterdam, Netherlands, preparation for regulatory compliance under both Brexit deal/no-deal scenarios has been like chasing a moving target. The first Brexit deadline deal was slated for March 29, 2019, then extended to April 12, and is now further delayed...
Common Records and Information Management Certifications, What do They Mean?
In honor of Records & Information Management month, we want to give a “shout-out” to the Records and Information Management (RIM) industry and all of those who work in it, but whose work may not be fully understood by others in the company. Who are these RIM professionals and what do they do?
To start, let’s talk about a few of the common acronyms used to certify the professionals and experts in our industry. What do they all mean? Sometimes, we get so used to seeing acronyms in signature lines that we forget to stop and think about what they...
Are Cloud Drives the Latest Dumping Ground?
The underlying promise of digital transformation is that if you eliminate paper you will improve process workflow and organizational performance. But it often seems that we’ve traded one mountain of clutter for another. We’ve evolved from stacks of paper filling filing cabinets to growing digital disarray in file servers, online repositories, and web-based services. And with the rise in popularity of Cloud-based consumer storage like Google Drive, Dropbox, OneDrive and others, the problem is only going to get worse.
Digitizing makes sense. Doing so makes finding and accessing information easier, quicker and more complete. But the trouble is that it...
Tips to Prevent Hoarding of Documents
I recently saw a commercial for the show “Hoarders,” which depicts the real-life struggles of people who suffer from compulsive hoarding disorder. Each hour-long episode profiles two people on the verge of a personal crisis, all caused by the fact that they are unable to part with even the tiniest possessions, and the cumulative effect becomes a mountain of junk and garbage overtaking their home or apartment.
It occurred to me that organizations have a similar hoarding problem when it comes to documents, which is amplified by the number of employees who keep copies and versions regardless of what kind...
“Just Scan It” – The Pros and Cons of Digitizing Paper Records
Despite digitization and decades of paperless initiatives, companies still work with a lot of paper. For many organizations, core functions like accounts payable, human resources or account on-boarding remain mired in paper copies and manual workflow. Since the foundation of digital transformation is all about getting rid of paper, a common reaction is “Why don’t we just scan it all?” This might seem to be a reasonable approach, but it may not always make good business sense.
Digitizing paper records is not as simple as rolling in some scanners and hiring a team of data entry clerks. The complexities of...
Is Records Management Ready for Blockchain?
Blockchain is a subject that’s getting a lot of attention these days, and for good reason. Blockchain is an undeniably ingenious invention. By allowing digital information to be securely and transparently distributed but not altered, blockchain technology is creating a backbone of a new type of digital record-keeping. Originally devised for the digital currency, Bitcoin, the tech community and forward-looking organizations are now finding, or looking for, other important and disruptive uses for the technology.
Is records management ready for blockchain? The answer for me is that it depends on the specific use case for blockchain with regards to records...
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