News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
2016 Zasio Research Summary
Zasio’s Research Team had a busy year in 2016. We conducted international research on records management citations for over 50 countries and domestic research at the federal level for all 50 states and D.C. This research was performed for Consulting clients and Versatile Retention (VR) software subscribers in a wide range of industries, including financial institutions, manufacturing, and pharmaceuticals.
To briefly explain our methodology, Zasio takes each individual recordkeeping or records handling requirement and groups it into a citation by similar subject matter and/or retention period/handling requirement type. For example, if a law has requirements to...
Avoiding the Ethical Perils and Pitfalls of Big Data
Rapid advancements in technology and globalization have led to an unprecedented rise in data collection. While this information provides a unique insight into global human behavior, it can also promote unethical business practices that violate international privacy standards. As we enter into a new era of data analytics, in-house counsel must strike an important balance between driving revenue and ensuring the continued integrity of company practices under the law.
The increased connectivity of people and things is creating previously unimaginable amounts of data. This volume, coupled with the rapid pace of data...
AIIM Conference Orlando – March 14-16, 2017
Zasio is exhibiting at AIIM Conference 2017, the global meeting place for Information Professionals, taking place in Orlando, Florida on March 14-16, 2017. We would like to invite you to participate in our informative roundtable discussion on Long-term Strategies for Managing SharePoint Data, led by Zasio’s Senior Sales Engineer, Warren Bean. Stop by booth #1, where we’ll be showcasing our records management and information governance software and consulting services. If you are going to be at the show and would like to schedule an appointment with a Zasio Representative, click on the link below. We hope to see you there!
About...
Data Breach Living Wills: Information Theft Response and Recovery Plans
Why Prepare?
The average total organizational cost of a data breach in the United States in 2015 was $6.8 million. In 2016 alone, over 3,000 publicly disclosed data breaches have occurred so far, representing more than 2.2 billion compromised records. In addition to the upfront expenses, the damage to an organization’s reputation and goodwill can be immense and long-lasting, potentially presenting an existential risk to its future. In the notable case of the data breach at Ashley Madison, hackers exposed spousal infidelity that prompted a $567 million class action lawsuit, demonstrating the potentially devastating impacts of...
Upcoming Changes in International Data Retention Legislation
For companies that operate in international jurisdictions, it is vital to stay up-to-date on legislative actions that affect data retention policies and compliance. This allows companies to make internal adjustments as necessary and to avoid costly sanctions and other harmful penalties for non-compliance. Here are just a few upcoming laws worth noting:
European Union – General Data Protection Regulation: In May of 2016, EU policy makers implemented a comprehensive legislative reform of personal data protection rules. Going into effect on May 25, 2018, it places a high standard of protection on personal data held by companies by regulating the collection, use, storage, and...
Why Should I Invest in Support?
When you purchase software, you’re probably already making a big investment. You might think one way to cut down on cost is to skip the product protection or support plan. Dodging these add-ons might not be a big deal for software that has limited reach in your day-to-day operations, but enterprise-level software is a special case with more to consider, such as complexity, number of users, and potential customizations.
One thing to think about as you decide whether support will benefit you is the complexity of the software. This complexity doesn’t just refer to the application’s features, but includes how...
Identifying Personally Identifiable Information
Data breaches are an everyday occurrence that demonstrate no enterprise or individual is impervious to vulnerabilities. In 2015, there were 781 known data breaches in the U.S., the second highest year since the Identity Theft Resource Center began tracking them in 2005. Between this influx of breaches and rapidly evolving and emerging privacy laws, it is no wonder enterprises are struggling to protect and effectively manage personally identifiable information (PII).
The sources of PII maintained by enterprises range from internal employee information to customers and vendors, and are pervasive because PII likely impacts a significant part of the enterprise’s records retention...
Biometric Authentication and Considerations for the Information Professional
MasterCard recently announced that it is going live with biometric payment authentication in certain European markets with a worldwide launch expected in 2017. In brief summary, mobile payments are authenticated through either facial or fingerprint biometric recognition, which is delivered through a corresponding app.
The use of biometric data is increasing as people are introduced to and adapt to using their unique body identifiers for authentication purposes (i.e., accessing iPhone though fingerprint). But achieving user buy-in is only part of the equation from an information management perspective, as once the practice is adopted the company utilizing the technology faces a variety...
Implications of Statutes of Limitations, Privacy & Handling Requirements on Information Management
All enterprises, whether they be commercial, governmental, charitable, or any other structure, are required to follow information management regulations in some way; there are even laws regulating the president of the United States. This article discusses several regulatory requirements that impact enterprises during information creation, custodianship, archival and disposition cycles. Good practice requires the identification of information types that constitute official records and the creation of a Records Retention Schedule (RRS) to manage the official records. RRS’s specify (among other things) how to properly retain records and what steps are necessary in retaining and disposing of records to comply...
Going Digital: Considerations for Planning Conversion Initiatives
As more companies invest in efforts to reduce their paper footprint, we recommend taking into consideration a few key guidelines when moving forward with data conversion initiatives to scan or image paper records.
Initially, a determination must be made on whether the documents are suitable candidates for conversion. There are many reasons why a document should be maintained in paper copy, including:
- Highly confidential/sensitive material that should not be exposed through a digital migration
- Legal requirements to maintain in paper format (e.g., wet signature, dual copy requirements and so forth)
- Evidence of certain important legal obligations or rights (e.g., contracts...
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