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Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Laying the Proper Foundation for Master Data Management
Establishing a business case for a Master Data Management System (MDM) has become easier as more enterprises recognize the vast benefits of linking its critical data to a single reliable point of reference, which is typically referred to as a master file. With a centralized MDM, an enterprise can easily and consistently tap into its core data including employee, supplier and customer data, for analytics in support of advantageous and cost-saving business decisions. Formally, MDM is considered an endeavor involving both business and IT to ensure data uniformity, accuracy, accountability and stewardship. Difficulties initiating and maintaining a sustainable MDM are...
How Long Should You Keep Non-Hire Resumes, Applications and Other Related Records?
The employee hiring process inevitably involves the creation of many records involving applicants that are ultimately not selected for a position. The question then becomes how long should these records be kept now that the potential hire is no longer being considered by the company? Also, increasingly, to what extent are these records impacted by privacy laws concerned with personally identifiable information (PII)?
The reasons employers elect to keep non-hire records beyond the duration of the selection process are numerous:
- In case circumstances require them to revisit the applicant pool for one reason or another
- They may get mixed into...
The Panama Papers: Avoiding the Headlines
The recent leak of the Panama Papers and the ensuing scandal has exposed a host of clandestine financial activities implicating people and companies around the globe. Although the Panama Papers scandal represents the largest (11 million documents, 2.6 terabytes) and most geopolitically disruptive data leak to date, it is highly unlikely that it will be the last such mega-leak.
The Panama Papers scandal underscores the resources and dedication required to secure sensitive data from accidental or intentional exposure. Companies can take concrete steps to significantly reduce the risks of a data breach internally or with its partners and third party...
New Technology, Old Problems: Potential Pitfalls with Cloud Storage
I’ll admit it – Cloud is cool. Want to see my vacation pictures? I’ll send you a link. Maybe I want to listen to my CD collection while I’m staying at a hotel – it’s in the Cloud. New server? No problem – check back in 20 minutes. Just about everything related to IT can now be purchased “as a service” – software, platforms, infrastructure, storage, etc. Not only is it convenient, but also elastic. Most discussions about the Cloud center around security and costs, and rightly so, but this one does not.
Not so long ago a...
A Security Reminder for the Traveling Employee – Encryption May Result in Data Compromise
Often people carry a laptop or tablet when traveling for business with no thought to potential restrictions. However, where travel takes you out of country there are additional considerations when it comes to data management. Specifically, not all data are created equal.
There are different classes of data, from sensitive, confidential, restricted, public, and a variety of other designations dependent on the level of granularity adopted by a particular company. In most instances, utilizing encryption software on the device is standard practice to safeguard sensitive and confidential information. In fact, this is frequently a direct requirement for personal information and...
Dawning Digital Dark Age
The accelerating pace of technology continues to change the way we communicate and do business. Systems, software, and file formats are in a constant state of flux, rapidly altering how we create, use, and store our data and documents. But the emphasis today is on innovation and productivity, often without consideration for how information will be retained and preserved for use in the future. Some experts have even speculated at the possibility that, as a consequence of the rapid technological development, in the future we may inadvertently render huge quantities of legacy data unreadable, obscuring the past and clouding the...
Keeping Tax Records: Is Three Years Enough?
As tax day quickly approaches, the question might come up as to how long tax-related records should be kept. Your company might already have a records retention plan in place for its various records and data, based on legal requirements, common industry practice, or internal policy. Or perhaps, in the case of tax-related records, you follow the generally accepted and oft-quoted 3-year tax record retention period. While at first glance this may seem sufficient, are you also considering federal and state audit limitation periods? Depending on your current retention practice or policy, this could potentially impact the time you keep...
What does a Permanent Retention Period Really Mean?
ARMA (Association of Records Managers & Administrators) defines a permanent record as a “record that has been determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.” Continuing preservation implies that it extends for a long time, but just how long? Does retention end if the company goes bankrupt, or if the business unit owning/creating the record divests?
While counter-intuitive to the normal use of the word, the common Records Management understanding of a permanent retention period is normally framed in the context of a company’s existence. After all, what good are a...
Tips to Prepare for the EU Financial Instruments Directive’s Communications Preservation Requirements
Implementation of the “Markets in Financial Instruments Directive” or MIFID II is most likely delayed until at least early 2017, but companies should not delay in taking steps to prepare for its elevated communications record-keeping requirements. The EU Commission’s second MIFID broadly applies to any business that is involved in the distribution and/or trading of financial instruments in the European Union. Quite possibly one of the most aggressive post-financial crisis reforms from an oversight and compliance perspective, the implications for companies are extensive and should not be taken lightly.
While comprehensive planning for compliance is a bit tricky due to...
iPhone Encryption Debate Underlines the Importance of Robust Security Measures
Digital encryption technology has been recently subjected to public pressure and oversight by Congress, Federal Courts and law enforcement agencies. In the wake of the San Bernardino terrorist attacks and the ongoing public struggle between Apple and the Federal Bureau of Investigation over access to encrypted iPhone contents, it was revealed that the company does have the potential capability to design a “backdoor” software tool that would permit its holders access to the decrypted device contents of nearly any iPhone. Even without this affirmation, the existence of vulnerabilities within commonly used technologies is well supported by the increasing frequency of...
Research Analyst
Zasio is seeking a full-time legal research analyst to join our team at our downtown Boise office researching records and information management (RIM) and privacy laws in the U.S. and worldwide.
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