News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
AIIM Conference Orlando – March 14-16, 2017
Zasio is exhibiting at AIIM Conference 2017, the global meeting place for Information Professionals, taking place in Orlando, Florida on March 14-16, 2017. We would like to invite you to participate in our informative roundtable discussion on Long-term Strategies for Managing SharePoint Data, led by Zasio’s Senior Sales Engineer, Warren Bean. Stop by booth #1, where we’ll be showcasing our records management and information governance software and consulting services. If you are going to be at the show and would like to schedule an appointment with a Zasio Representative, click on the link below. We hope to see you there!
About...
Data Breach Living Wills: Information Theft Response and Recovery Plans
Why Prepare?
The average total organizational cost of a data breach in the United States in 2015 was $6.8 million. In 2016 alone, over 3,000 publicly disclosed data breaches have occurred so far, representing more than 2.2 billion compromised records. In addition to the upfront expenses, the damage to an organization’s reputation and goodwill can be immense and long-lasting, potentially presenting an existential risk to its future. In the notable case of the data breach at Ashley Madison, hackers exposed spousal infidelity that prompted a $567 million class action lawsuit, demonstrating the potentially devastating impacts of...
Upcoming Changes in International Data Retention Legislation
For companies that operate in international jurisdictions, it is vital to stay up-to-date on legislative actions that affect data retention policies and compliance. This allows companies to make internal adjustments as necessary and to avoid costly sanctions and other harmful penalties for non-compliance. Here are just a few upcoming laws worth noting:
European Union – General Data Protection Regulation: In May of 2016, EU policy makers implemented a comprehensive legislative reform of personal data protection rules. Going into effect on May 25, 2018, it places a high standard of protection on personal data held by companies by regulating the collection, use, storage, and...
Why Should I Invest in Support?
When you purchase software, you’re probably already making a big investment. You might think one way to cut down on cost is to skip the product protection or support plan. Dodging these add-ons might not be a big deal for software that has limited reach in your day-to-day operations, but enterprise-level software is a special case with more to consider, such as complexity, number of users, and potential customizations.
One thing to think about as you decide whether support will benefit you is the complexity of the software. This complexity doesn’t just refer to the application’s features, but includes how...
Identifying Personally Identifiable Information
Data breaches are an everyday occurrence that demonstrate no enterprise or individual is impervious to vulnerabilities. In 2015, there were 781 known data breaches in the U.S., the second highest year since the Identity Theft Resource Center began tracking them in 2005. Between this influx of breaches and rapidly evolving and emerging privacy laws, it is no wonder enterprises are struggling to protect and effectively manage personally identifiable information (PII).
The sources of PII maintained by enterprises range from internal employee information to customers and vendors, and are pervasive because PII likely impacts a significant part of the enterprise’s records retention...
Biometric Authentication and Considerations for the Information Professional
MasterCard recently announced that it is going live with biometric payment authentication in certain European markets with a worldwide launch expected in 2017. In brief summary, mobile payments are authenticated through either facial or fingerprint biometric recognition, which is delivered through a corresponding app.
The use of biometric data is increasing as people are introduced to and adapt to using their unique body identifiers for authentication purposes (i.e., accessing iPhone though fingerprint). But achieving user buy-in is only part of the equation from an information management perspective, as once the practice is adopted the company utilizing the technology faces a variety...
Implications of Statutes of Limitations, Privacy & Handling Requirements on Information Management
All enterprises, whether they be commercial, governmental, charitable, or any other structure, are required to follow information management regulations in some way; there are even laws regulating the president of the United States. This article discusses several regulatory requirements that impact enterprises during information creation, custodianship, archival and disposition cycles. Good practice requires the identification of information types that constitute official records and the creation of a Records Retention Schedule (RRS) to manage the official records. RRS’s specify (among other things) how to properly retain records and what steps are necessary in retaining and disposing of records to comply...
Going Digital: Considerations for Planning Conversion Initiatives
As more companies invest in efforts to reduce their paper footprint, we recommend taking into consideration a few key guidelines when moving forward with data conversion initiatives to scan or image paper records.
Initially, a determination must be made on whether the documents are suitable candidates for conversion. There are many reasons why a document should be maintained in paper copy, including:
- Highly confidential/sensitive material that should not be exposed through a digital migration
- Legal requirements to maintain in paper format (e.g., wet signature, dual copy requirements and so forth)
- Evidence of certain important legal obligations or rights (e.g., contracts...
Zasio Invests in Expanding Information Governance Knowledge Base; Inks Sponsorship with the Information Governance Initiative
Collaboration furthers mission of both companies to provide businesses across the globe with Information Governance best practices through industry leading research, technology and consulting services
BOISE, ID – August 25, 2016 – Zasio, a global leader in Information Governance (IG) technology solutions and consulting services, today announced that it has joined the Information Governance Initiative (IGI), a cross-disciplinary consortium and think tank dedicated to advancing the adoption of Information Governance, as a Supporter.
“We are excited that Zasio has joined the IGI in our effort to promote the adoption and professionalization of information governance,” said Barclay T. Blair,...
ROT Introduction & Prevention Tips
ROT stands for Redundant, Obsolete, and/or Trivial information and includes all information NOT being stored for a valid business, legal or common practice purpose. It is duplicative of official records, past its useful life, and/or information that does not meet the standard for an official record. Also, it’s important to remember that ROT consists of both physical and electronic information, including email.
Examples of why it is problematic:
- Storage is expensive. Although it seems like less of a problem to store ROT electronically it can actually be more expensive in the long term than paper. For example, extensive ROT...
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