News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
You Have Updated Your Retention Schedule, Now What?
This season, the ARMA Triangle Chapter is exploring records and information management (RIM) technology and how it can help in the industry today and into the future! As part of this series, Zasio experts Warren Bean, CRM, CSIM, and Rick Surber, IGP, CRM are joining the Chapter for their October meeting and would like to invite you, too!
During the session, Warren and Rick will present Versatile Retention, Zasio’s leading retention management tool. Topics they’ll cover include:
- How to keep the retention schedule updated within the tool.
- The legal research database and managing citations.
- How users can access retention schedules locally or via a...
ISO Compliance and Cybersecurity Reporting – Yet Another Way to Strengthen Your Records and Information Management Program
In today’s world where humans produce 2.5 quintillion bytes of data daily (that’s a million trillion!), the average data breach costs $3.86 million, and companies can face data privacy-related fines north of $800 million, records and information management (RIM) is getting more time in the spotlight.
Most RIM practitioners can build a strong case for a good records management and retention policy – it can help avoid litigation, save on discovery costs, and limit the impact of a data breach. But what about using RIM as a way to elevate your company in the...
Zasio Consulting Services and Versatile Retention™ Case Study: More Than a Vendor – Why Zasio is a Trusted Partner for this Global Pharmaceutical Company
Summary
A global pharmaceutical company needed records retention consulting and a new retention management tool when they met Zasio at an industry conference. Impressed by Zasio’s team and their industry-leading retention management solution, Versatile Retention™, the Company hired Zasio for a small consulting pilot. This pilot led to reoccurring consulting engagements and the purchase of Versatile Retention. Over nine years later, the relationship between the two companies is more than just business, it’s a true partnership.
“Zasio supports us so well as a records management group, but they’re also willing to help other departments within our company. It’s above...
Versatile Professional™ Case Study: Air Van Moving and Transportation
Summary
Air Van, a transportation and storage company, has been storing records for companies of all sizes in the Boise, Idaho area for many years. With over 200,000 square feet of warehouse storage space and having customers of varying sizes and industries, the team is constantly managing multiple databases and navigating different record-keeping requirements to keep up with each customer’s unique requests. These demands, along with a strong recommendation from their largest client, are what led Vu Doan, Vice President at Air Van, and his team to implement Versatile Professional™, Zasio’s industry-leading records management solution for small to mid-size companies.
...
Privacy and Confidentiality — a Sound Investment for Any Business
How an organization handles data matters. While records management covers many tenets of data collection, one particular area deserves exploration–privacy: what is it? How is it different from confidentiality? And why does this distinction matter?
While privacy and confidentiality may seem interchangeable, both terms refer to different points in the data lifecycle. Let’s start with how these concepts overlap. Both privacy and confidentiality pertain to how, when, and why information is stored or collected. However, privacy allows an individual to control what of their personal information an organization may collect, maintain, and share. Confidentiality on the other hand protects...
Demystifying IG Program Maturity: What it is and How Zasio Can Help
ARMA’s IG Maturity Index results from last year are in, and perhaps unsurprisingly, many respondents’ IG programs saw a decline in their IG maturity score in 2020. Read on to learn more about the IG Maturity Index, and how Zasio can help with a number of key metrics that respondents struggled with last year.
What is the IG Maturity Index?
The IG Maturity Index is based on surveys of organizations of various sizes and types, taken over a three-month period at the end of 2020. The survey gauges IG maturity across the following seven key areas from the Information Governance...
Changes to the California Consumer Privacy Act of which Consumers Should be Aware
Data privacy regulations have been a hot topic in the ever-changing discussion of consumer privacy. So far in 2021, 27 bills have been proposed in states which seek to implement new or change existing data privacy laws. By comparison, only two state-level bills were introduced in all of 2018.
One of those 2018 bills was the California Consumer Privacy Act (CCPA), a wide-reaching statute designed to enhance online consumer privacy for California residents. On November 3, 2020, just nine months after the CCPA became enforceable, California voters passed Prop 24 (also known as the California...
Workflow Management Capabilities Coming to Zasio’s Popular Electronic Records Management Software
BOISE, IDAHO — New workflow management capabilities are coming to Zasio’s electronic records management software, Versatile Electronic Records Management System (ERMS)* with the addition of ERMS Workflow™.
ERMS Workflow will bring fully integrated workflow management features into the existing ERMS software, which means you will not only have a secure, searchable repository to store your electronic records long-term, but you will also be able to automate your routine tasks.
“More and more of our customers are realizing the power of Versatile ERMS, and the governance-first approach it makes possible for managing electronic records. Now we’re making it even more powerful...
Breaking It Down — Best Practices for Simplifying Your Retention Schedule
Get ready to roll up your sleeves! In this co-sponsored webinar with ARMA International, we dig into a series of specific examples so you can see, firsthand, how to simplify an overly complicated retention schedule. The webinar considers common pain points and opportunities for retention schedule simplification, including:
- Addressing common sources of vertical and horizontal record series sprawl
- Optimizing “bucket size” to match your organization’s risk appetite ...
Is it a Myth? Or is it a Legendary Lesson?
To believe or not believe, that is the question. These days it can be hard to tell myth from reality. For companies seeking records management help, there are several myths out there that can hamper improving your record management program. Examples of these include: you should hang on to records forever as you never know when you might find a use for them; investing in a records management program is too expensive, and; after going digital, you don’t even need a records management program.
Having trouble separating myth from fact? Never fear! By thinking through some of these common records...
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