News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Versatile Enterprise™ Case Study: Utah Division of Archives and Records Service
About the Utah State Archives
The Utah Division of Archives and Records Service assists all Utah government agencies with managing their records, preserving records of enduring value, and
providing quality access to public information.
“Zasio upgraded Utah State Archives to Versatile Enterprise and integrated all three systems they already had in place into one program. Zasio coded Versatile so it could continue to manage both the temporary records that would eventually be destroyed, as well as their historically valuable permanent collection.”
Evaluating the Current Program
In 1991, Utah State Archives began using Zasio’s flagship records management solution, Versatile Enterprise....
Versatile Enterprise™ Case Study: How a Global Leader in Oil Exploration and Production Streamlined Their Records and Information Governance Program
Background
The featured company works across a variety of industries from oil and gas, power, and refining, to real estate, ranching, and infrastructure. Therefore, they needed
to find a solution to help them create a records and information management program capable of managing their records and retention with the same scope and flexibility as their business.
“I’ve used Versatile since 1993 and cannot imagine performing my daily responsibilities without the product. Whenever I have questions, I can rely on the outstanding services offered by the Zasio Enterprises support group. “ -Records Retention Coordinator
Creating a Digital Records Management...
Versatile Enterprise™ Case Study: Idaho State Historical Society
Summary
Established as a state agency in 1907, the Idaho State Historical Society (ISHS) is an extraordinary system of cultural and historical resources, including the Idaho
State Archives and the State Record Center. These programs deliver essential state services by providing critical storage and preservation needs of government
records to 80 state agencies, 44 counties, and 230 cities.
ISHS recognized that their three unsupported, unintegrated legacy records management systems needed to be replaced. They knew they needed a single, long-term sustainable solution that could meet the varying needs of their diverse customer base. The former resources were increasingly...
Consulting Services Case Study: Highmark Inc.
Summary
Highmark Inc. is a national, diversified health care partner serving over 5 million members across the United States through its businesses in health insurance, dental insurance, vision care, and reinsurance. Prior to engaging Zasio Enterprises, Highmark did not have a formal records management program. Records were being managed from one department to another and in most instances, everything was being retained permanently, including email. Even when not required by a specific regulation, both the paper and electronic versions of the same record were retained. A listing of record series and their retention periods existed for offsite storage, however, destruction...
Versatile Enterprise™ Case Study: The City of Kodiak
Summary
The City of Kodiak serves more than 6,000 residents in Kodiak, Alaska. In 2003, the City Clerk started to work on a comprehensive management system at the direction of the City Council. They were in need of a solution that could consolidate processes and manage their electronic and physical records efficiently. In 2005, an independent consultant working with the City Clerk recommended Zasio for the company’s robust technology solution offerings that addressed each of the outlined needs. Since the start of the partnership, the two entities have implemented a solution that takes into consideration the intricate needs of the...
Versatile Enterprise™ Case Study: The City and County of Denver
Summary
The City and County of Denver had a need for a records management solution that could manage their physical records but also handle more than 7 million electronic records contained in an existing repository. This need arose out of the inability to consistently destroy electronic documents based on a centralized retention policy, so they needed an organized solution that also contained a retention schedule to purge documents based off specific record classifications.
Project Snapshot • 7 million electronic records • Integration with existing electronic records repository, Alfresco • Fully traceable process with 30-day recovery window • Room for...
Zasio Adds New Web Browser Interface to Leading Electronic Records Management Software
BOISE, IDAHO – Zasio Enterprises is now offering their popular electronic records management software add-on*, Versatile ERMS, as a web browser interface in addition to the current desktop interface.
This new interface, nicknamed ERMS Web, allows users to capture and access electronic documents from any standard web browser – no install required.
“Integrating directly with Windows is immensely powerful and offers all kinds of opportunities for integration, but requiring a desktop installation is not an option in many cases. A browser interface for ERMS is just makes sense – it provides another option for easy deployment.” Warren Bean, Sr. Sales...
Personal Data Transfers Post-Privacy Shield
The European Court of Justice’s recent move to strike down the US-EU privacy shield agreement has upended the bilateral personal data transfer framework and pulled the rug out from under numerous American businesses who work with European customers’ personal data. But although the agreement was invalidated, there remain several steps to take and options to pursue that can enable US businesses to help maintain their operations.
The 2016 bilateral US-EU Privacy Shield agreement allowed US companies to agree that they would adhere to the privacy and personal data rules and standards of the EU, thereby providing an equivalent level of...
Artificial Intelligence: The Final Frontier in Records and Information Management
According to the European Commission’s Artificial Intelligence for Europe, “Artificial intelligence (AI) is already part of our lives – it is not science fiction.” From smart speakers to customer service, AI has found its way into our homes and businesses. One area of business where AI use is emerging is records and information management . As opportunities to use AI in RIM increase, what privacy implications, what unnecessary classification or retention, and what laws or regulations can information governance and privacy professionals expect to find in the future?
As the amounts of data increase, so does the headache in trying...
Data Protection Legislative Updates
Since the GDPR passed in 2018, we have seen an ongoing worldwide ripple effect, as other jurisdictions have begun passing their own data protection laws that mirror, or in many respects comply with GDPR requirements. Here are a few such new or upcoming laws worth noting:
Brazil – General Data Protection Law (LGPD) (Law No. 13,709/2018) – Approved in August 2018, the law originally was supposed to take effect on August 15, 2020. However, due to COVID-19 concerns, the majority of the law will not go into effect until May 2021, with the enforcement of sanctions beginning August 1, 2021....
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