News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Internet Service Providers Launch Litigation Against Maine’s New Opt-In Privacy Law
Several internet service provider (ISP) industry groups have joined together in bringing suit against the state of Maine in response to its new privacy law, LD 946 “An Act To Protect the Privacy of Online Customer Information,” asserting that the new rules run afoul of their free speech rights and constitute discrimination against their industry. According to Maine’s Governor Janet Mills, the law, which is set to go into effect on the 1st of July, requires ISP’s to obtain customers’ opt-in consent before using, disclosing, selling or permitting access to customer personal information, and prohibits ISP’s from refusing to serve a...
The State of Portable Barcode Readers in 2020
If you’re managing boxes and files you already know that barcoding is a must. And, if you’re working with barcodes you probably know that working near a computer is not always possible, so you’ve got to have a mobile device. The landscape for those devices is changing this year. This brief article will help you understand the current state, and options for the future.
To say that portable barcode readers have changed drastically over the past couple of decades would be something of an overstatement, but they have certainly evolved. When I first started with Zasio in 2000 the Symbol...
How to Avoid the File Format Graveyard
In today’s digital environment, businesses use electronic documents more than ever. While this does increase access, it does not eliminate preservation and stability obstacles. In fact, digital documents can become obsolete much faster than paper. In order for a digital document to be accessible, the software that is able to read it must be up-to-date. Therefore, the digital document’s stability is dependent on evolving technologies. Think about all of the file formats you use on a daily basis – Lotus Notes, Word, Rich Text, JPEG, and so on. Now think about how often these applications require updates to remain functional....
Managing Inactive Records
In today’s day and age, many companies have converted to electronic or paperless systems, however, businesses still have old paper records that need to be retained and accessed. Despite this move to electronic records systems, the task of determining how and where to store these old or inactive records is not new to businesses. Keeping and managing inactive records can be costly and time consuming, and oftentimes where an organization stores these records is a big consideration and can be a hassle.
First, let’s define what an inactive record is. Inactive records are records that are not used by an...
ZCares: A Look into Zasio’s Culture of Caring and Service
In today’s fast-moving society, many of us bounce between work and home trying our best to balance each, and it can become easy to forget about other things going on around us and in our community. This is why at Zasio, one of our focused efforts is to help bridge this gap through a culture of caring and service. It starts with our leadership, extends through our employees, and into our community.
We do this in several ways. For our employees, we believe it’s important to provide different opportunities throughout the year so everyone can choose to get involved. Here...
Reasons Management Should Invest in Information Governance — Judicial Discretion and Sanctions
Have you ever wondered what the consequences might be if your company gets sued but can’t locate important documents that are needed for litigation? You’re in luck because others have tested it out for you. Here are the lessons they learned.
Lesson 1: Courts Have Power to Ensure Fairness in Litigation
In the event of litigation, parties to the lawsuit must produce records in accordance with discovery requests, the rules that govern the court, and the court’s discretion. Courts have developed rules to try and make the process fair for each party in the dispute. These rules give a lot...
The Evolving Impact of Company-Owned Devices in Records Management
In an ever-changing competitive world, businesses need to be flexible with technology and work environments. This flexibility allows employees to work from remote locations, on-site and from home offices on company-owned or personal devices such as cell phones, laptops and tablets. With this technology comes the responsibility of the business owner to protect their valuable records, trade secrets, proprietary information, intellectual property, and personally identifiable information stored on those devices. Federal, state and international laws require companies to protect personal information and lay down heavy sanctions when that information is not properly secured.
Courts have routinely held through the Federal...
Navigating Multiple Jurisdictional Requirements: Which Jurisdiction is Controlling for Retention Purposes?
A common question amongst our international clients is: “which jurisdictional law should our retention schedule follow?” From a records management perspective, the general rule of thumb is to focus on the “place of the regulated activity.” Applying this rule can be difficult, however, when there are regulated activities with legal and operational implications beyond the borders in which the activity takes place. This becomes an issue in particular when retention requirements between jurisdictions that use the same types of record vary greatly in the retention periods. Of course, there are exceptions to every general rule, and this guidance must be...
Quantum Supremacy: Rethink Encryption in Records and Information Management
Encryption is an essential element in the toolbox of any security professional or records manager. In the event of a data breach, encryption acts as a failsafe to make stolen data unreadable to hackers and prevent them from putting it to nefarious uses. Encryption also plays a key role in our ordinary daily lives. When you log in to a website or pay with your credit card, you are relying on encryption to keep your credentials out of the hands of thieves. The encrypted contents of smartphones keep our private conversations and photographs safe from prying eyes. Even law enforcement...
The Fall of the Berlin Wall and the Rise of Berlin Sanctions
Thirty years ago, this November, East and West Germans began crossing the Berlin Wall after the German Democratic Republic (GDR) announced that East German citizens could freely visit West Germany and West Berlin. Within a short amount of time, both Easterners and Westerners started tearing down parts of the Wall, symbolizing the subsequent wearing down of the GDR.
With the 30th anniversary of the fall of the Berlin Wall coming up in a few weeks, it seems fitting to view the recent rise of European General Data Protection Regulation (GDPR) sanctions issued by the Berlin Commissioner for Data Protection...
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