News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
Developing Privacy as a Retention Schedule and Program Foundation
By now, you’re likely aware of all the happenings and the new privacy laws. Keeping up with the changes and breaking down important requirements is no easy feat. But, the other half of the battle is figuring out how to integrate, implement, manage, and track all the requirements. During this Virtual Coffee, we’ll walk you through some of the practical aspects of incorporating privacy requirements into your program, including designing and building them into your framework, along with the important aspect of the alignment and management of supporting information, including the legal citations and integral stakeholder information.
Bringing all the...
Tired of Getting Triggered by Retention Event Triggers? Try Simplifying.
If you find event triggers “triggering,” you are in good company. Event trigger complexities are a top peeve among records management professionals. While some event triggers are unavoidable, many can be simplified. The following guidance will help you dig into your organization’s records management policy and increase adherence by making retention periods easier to follow and implement.
What is an event trigger?
Also known as “event-based retention,” event triggers start the disposition process by providing a specific occurrence that begins the specified period required before disposition. An event trigger often aligns with the natural lifecycle of a record. For...
Mastering Data Privacy: Best Practices in Cookie Management
On December 29, 2023, the French Data Protection Authority (CNIL) fined Yahoo EMEA Limited €10 million for disregarding the choices of internet users who refused cookies on its "Yahoo.com" website and for preventing users of its "Yahoo! Mail" messaging service from freely withdrawing their consent to cookies.
CNIL established that when users visited the "Yahoo.com" site, the cookie banner featured multiple buttons to obtain consent for cookie deposition. However, despite the absence of explicit consent, about twenty advertising cookies were still deposited on the user's device.
Moreover, CNIL discovered that, as users of the "Yahoo! Mail" messaging service attempted to...
How Long to Keep Employee Records – Seems Like an Easy Question, Right?
Duration of employment plus five to 10 years—when talking with Zasio’s clients, this range regularly comes up. It’s the standard for retaining employee records based on operational needs and location-specific legal recordkeeping requirements.
If that answers the question you had when you clicked on this article, great! If you want to understand what determines whether a more customized retention period is right for you, keep reading.
- Where you have employees: There is a significant disparity between recordkeeping requirements in different countries or even the states, provinces, and territories within them.
- For example, countries like Croatia, Macedonia, and Slovenia require...
Anatomy of a Legal Citation: “Can’t You Just Google That?”
In this webinar, we’ll take you behind the scenes to show what goes into maintaining and publishing legal research as a commercial product. We’ll discuss where citations come from, how they’re normalized, and how we deal with the many problems that arise in the process. If you’ve ever thought to yourself, ‘How hard could this be?’, you’ll want to tune in. Join Jake Naylor, consulting senior analyst, and Warren Bean, director of products and technology, for this intriguing discussion.
What: Anatomy of a Legal Citation: "Can’t You Just Google That?"
UPDATE: This webinar has previously been held! You can still...
Virtual Coffee with Consulting: Identifying and Breaking Down Privacy Requirements for Your Program
Sorting through privacy requirements that apply to your organization can be daunting due to the information volume and intricacies of provisions. However, you can simplify the process by breaking down the categories, defining the obligations, and focusing on the big-ticket items critical to RIM and privacy programs. Examples of important categories include the regulated data controller, how personal information is defined, and what processes are required for breach notifications, data subject access requests, and cross-border transfers. This Virtual Coffee presentation will discuss how to hone in on and simplify privacy requirements relevant to your program using strategies like identifying common...
Demo! Versatile 2023 Records Management Reveal
We are thrilled to reveal the next iteration of Versatile 2023, showcasing physical records management! This product demonstration will walk you through the details of managing physical boxes and files in the desktop interface, similar to our current Versatile Professional application. While this webinar highlights the on-premises version of Versatile 2023, SaaS customers will also benefit as the same features will be released shortly for that platform, and a preview of the SaaS option will be provided.
- What: Demo! Versatile 2023 Records Management Reveal
- When: Thursday, Feb. 1 at 9 a.m
UPDATE: This demo has previously aired! Customers can...
Zasio Year in Review: All Hands-on Deck with Versatile 2023
We are thrilled to reflect on our 2023 accomplishments and share highlights of Zasio’s unwavering commitment to our customers and employees. Our software, development, consulting, and research teams worked hard to deliver the industry’s best solutions.
And that’s going to continue in 2024.
Here’s a quick snapshot of another fantastic year!
Software: Earlier in the year, our software and development teams updated our Versatile Express and Versatile Professional programs (now version 5.3). They also released companion updates to Versatile Import and Versatile Mobile Package.
This paved the way for our initial release of Versatile 2023 with Retention Management for SaaS,...
Versatile Enterprise™ Case Study: The City of Vaughan
Summary
The City of Vaughan in Ontario, Canada has been a Zasio customer for over 25 years, starting in 1997 with Versatile Windows™, one of Zasio’s earliest solutions. In 2006, the City transitioned to Zasio’s Versatile Enterprise™ solution.
The City needed a powerful tool, like Versatile Enterprise, to help manage 37,000+ boxes at an off-site operations center.
“There’s a space management component we rely on to be able to find our records,” said the City’s Manager of Enterprise Information Management Services (EIMS) and City Archivist. “It’s about having an effective tool in place to find what you’re looking for with...
Tools of the Trade – What You Need to Manage Information Efficiently and Effectively
By Zasio Staff
If acronyms like ECM, DM, RM, and IG leave you scratching your head, you’ll want to join this webinar.
Every profession has its key tools and doing more with less means having the right tools at your disposal. Spreadsheets are amazing, but they only go so far. Susan Carlson of the University of North Dakota School of Medicine will join Warren Bean in reviewing the various technologies that can make your job more effective, which ones are essential, and the best deployment options for your situation.
More About Our Guest Panelist:
Susan Carlson is the Director of...
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