News & Events
Stay on top of the changing information governance landscape with expertly written blogs and industry-driven webinars by Zasio experts. Our case studies show how we’ve served every industry from pharmaceutical to utilities.
How Identifying Personal Information Can Help Boost Your RIM Program
Identifying the record series in your retention schedule that contain personal information is a strategic step to advance your records and information management program. Not only will you be more mindful of the record series that contain personal information, but you’ll also gain a more detailed understanding of the sources from which you acquire personal information.
So if you’re looking to further your organization’s RIM program, considering the types of personal information in your RRS is a wise step forward. Once you determine the types of personal information within your organization’s records cache, legal requirements, operational needs, and risk considerations...
CPR for Information Governance: The Convergence of Cybersecurity, Privacy, and Retention
In today’s digital landscape, the convergence of cybersecurity, privacy, and retention escalates the importance of retention scheduling. Join us for an insightful discussion where we delve into the critical interplay between these three domains and explore how they impact records management. During this session, Warren Bean, Zasio’s Vice President of Technology and Product Development, along with Zasio legal counsel Will Fletcher, will highlight three critical components:
- How records management and retention scheduling activities have moved from the basement to the board room
- The impact of privacy laws and cybersecurity threats on information taxonomies and records disposition.
- How combining cybersecurity,...
Zasio VP of Technology & Product Development to Present During ARMA Webinar Series
Warren Bean, Zasio’s Vice President of Technology & Product Development, has been invited to participate in ARMA International's upcoming webinar series, "Building a Retention Schedule 2.0."
Warren will speak in the second scheduled webinar, "Record Retention Schedule Management Software," on Thursday, April 11 at noon (MT). The session "will equip you with the necessary insights to leverage technology effectively, gain support, allocate budget funds, and select the right software solution for your organization," the description states.
Other industry professionals will join Warren for this important panel discussion. Register —> https://bit.ly/3Tmh441
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Understanding President Biden’s Executive Order on Sensitive Personal Data
On Feb. 28, 2024, the Biden administration issued a new executive order fortifying protections for the sensitive personal data of Americans and mitigating the risk of exploitation by foreign adversaries. This directive holds substantial implications for global enterprises, particularly those with extensive international operations.
Under the EO, key government departments, including Justice, Homeland Security, Health and Human Services, Defense, Veterans Affairs, and the Consumer Financial Protection Bureau, are tasked with executing various provisions of the order. These provisions encompass regulating access to government-related data, establishing security standards to prevent unauthorized dissemination of Americans’ data, and mandating federal contractors and grant...
Developing Privacy as a Retention Schedule and Program Foundation
By now, you’re likely aware of all the happenings and the new privacy laws. Keeping up with the changes and breaking down important requirements is no easy feat. But, the other half of the battle is figuring out how to integrate, implement, manage, and track all the requirements. During this Virtual Coffee, we’ll walk you through some of the practical aspects of incorporating privacy requirements into your program, including designing and building them into your framework, along with the important aspect of the alignment and management of supporting information, including the legal citations and integral stakeholder information.
Bringing all the...
Tired of Getting Triggered by Retention Event Triggers? Try Simplifying.
If you find event triggers “triggering,” you are in good company. Event trigger complexities are a top peeve among records management professionals. While some event triggers are unavoidable, many can be simplified. The following guidance will help you dig into your organization’s records management policy and increase adherence by making retention periods easier to follow and implement.
What is an event trigger?
Also known as “event-based retention,” event triggers start the disposition process by providing a specific occurrence that begins the specified period required before disposition. An event trigger often aligns with the natural lifecycle of a record. For...
Mastering Data Privacy: Best Practices in Cookie Management
On December 29, 2023, the French Data Protection Authority (CNIL) fined Yahoo EMEA Limited €10 million for disregarding the choices of internet users who refused cookies on its "Yahoo.com" website and for preventing users of its "Yahoo! Mail" messaging service from freely withdrawing their consent to cookies.
CNIL established that when users visited the "Yahoo.com" site, the cookie banner featured multiple buttons to obtain consent for cookie deposition. However, despite the absence of explicit consent, about twenty advertising cookies were still deposited on the user's device.
Moreover, CNIL discovered that, as users of the "Yahoo! Mail" messaging service attempted to...
How Long to Keep Employee Records – Seems Like an Easy Question, Right?
Duration of employment plus five to 10 years—when talking with Zasio’s clients, this range regularly comes up. It’s the standard for retaining employee records based on operational needs and location-specific legal recordkeeping requirements.
If that answers the question you had when you clicked on this article, great! If you want to understand what determines whether a more customized retention period is right for you, keep reading.
- Where you have employees: There is a significant disparity between recordkeeping requirements in different countries or even the states, provinces, and territories within them.
- For example, countries like Croatia, Macedonia, and Slovenia require...
Anatomy of a Legal Citation: “Can’t You Just Google That?”
In this webinar, we’ll take you behind the scenes to show what goes into maintaining and publishing legal research as a commercial product. We’ll discuss where citations come from, how they’re normalized, and how we deal with the many problems that arise in the process. If you’ve ever thought to yourself, ‘How hard could this be?’, you’ll want to tune in. Join Jake Naylor, consulting senior analyst, and Warren Bean, director of products and technology, for this intriguing discussion.
What: Anatomy of a Legal Citation: "Can’t You Just Google That?"
UPDATE: This webinar has previously been held! You can still...
Virtual Coffee with Consulting: Identifying and Breaking Down Privacy Requirements for Your Program
Sorting through privacy requirements that apply to your organization can be daunting due to the information volume and intricacies of provisions. However, you can simplify the process by breaking down the categories, defining the obligations, and focusing on the big-ticket items critical to RIM and privacy programs. Examples of important categories include the regulated data controller, how personal information is defined, and what processes are required for breach notifications, data subject access requests, and cross-border transfers. This Virtual Coffee presentation will discuss how to hone in on and simplify privacy requirements relevant to your program using strategies like identifying common...
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